Fleet Management Supervisor

Job Purpose

Responsible for overseeing daily fleet operations to ensure the safe, efficient, and cost-effective utilization of company vehicles and equipment. Ensures compliance with company policies, maintenance standards, and regulatory requirements while supporting operational needs.

• Supervise and coordinate daily fleet activities, including vehicle allocation, dispatching, and routing.
• Ensure all company vehicles are properly maintained, serviced, and compliant with safety and regulatory standards.
• Overseeing rental agreements and invoices.
• Monitor vehicle performance, fuel consumption, and operating costs to optimize efficiency.
• Maintain accurate fleet records (registration, insurance, inspections, maintenance logs).
• Manage fleet breakdowns, repairs, and coordinate with workshops and service providers.
• Implement and monitor preventive maintenance schedules.
• Track drivers’ performance, driving behavior, and adherence to safety policies.
• Conduct regular inspections to ensure cleanliness and operational readiness of vehicles.
• Handle accidents and incident reporting, including insurance claims and follow-up.
• Support procurement of vehicles, spare parts, and fleet equipment as needed.
• Develop and improve fleet operational procedures to enhance productivity and reduce cost.
• Prepare reports on fleet performance, maintenance activities, and asset utilization.
• Ensure compliance with HSE policies and promote safety culture within the fleet team.
• Lead, coach, and train fleet drivers and staff.

• Bachelor’s degree in Logistics, Business Administration, Supply Chain Management, Mechanical/Automotive Engineering, or related field.
• 7+ years of experience in fleet operations or transportation management.
• Experience in utilities or industrial sector preferred.
• Knowledge of fleet management systems, GPS tracking, and maintenance planning.
• Fleet Management Professional (CFM).
• Logistics certifications (e.g., APICS, CILT).
• Safety/Compliance training (e.g., IOSH/NEBOSH..etc).

• Strong leadership and supervisory skills.
• Time management and ability to handle multiple tasks.
• Analytical skills with focus on cost control and efficiency.
• Excellent communication and teamwork abilities.
• Vendor management (leasing companies, workshops, spare parts suppliers).
• Analytical and reporting skills (fuel consumption, downtime, utilization KPIs).
• Familiarity with local traffic regulations and safety standards.
• Proficiency in Odoo fleet management software.