Administrator Regional Security Services

Position: 12 months Administrator Regional Security Services Vacancy

Responsibilities

Responsible for providing administrative operational and coordination support to the Regional Security and / or Business Protection Services ensuring the smooth functioning of all physical security operations contractor oversight investigations compliance monitoring and security documentation across the designated region. Acts as the central point for data collection access control coordination reporting and administrative governance for the efficient running of the regional office.

Requirements

Administrative Support to Regional Security and / or Protection Services

Coordinate daily calendars site visit logistics stakeholder engagements and reporting schedules.

Prepare meeting packs take minutes track action items and follow up on deliverables.

Handle confidential correspondence investigation records and personnel clearance documentation.

Security Operations Coordination

Assist in monitoring service provider performance shift schedules incident reports and patrol registers.

Consolidate and file site-specific security documentation including SOPs risk assessments and emergency plans.

Capture site visits and audit findings in central logs and assist with follow-up tracking.

Access Control and Credential Management

Process access requests for staff contractors and visitors in coordination with central security and regional HR.

Maintain a regional register of access cards issued deactivated and lost / stolen.

Track and report on access control violations or policy breaches.

Incident and Investigation Tracking

Log and update incident reports investigation files and case progress as directed.

Compile summaries and dashboards of incident trends and risks for regional reporting.

Liaise with site managers or investigators for evidence submission and closure of open incidents.

Generate periodic reports and metrics to support KPI tracking compliance audits and operational insights.

Compliance and Audit Preparation

Maintain version-controlled copies of regional security policies SOPs permits and clearance certificates.

Assist with compiling and submitting audit packs during internal or regulatory reviews.

Monitor regional compliance checklists and elevate non-conformances for resolution.

Financial and Procurement Administration

Assist in processing invoices contractor claims and site consumables requests in alignment with regional budgets.

Maintain a record of monthly spends and support budget tracking and reporting for the regional consultant.

Coordinate procurement documentation for minor works equipment and service provider requisitions.

Stakeholder Liaison and Communication

Serve as a central liaison for administrative coordination between various security operations Legal HR Risk and SAPS.

Manage internal communications related to appointment scheduling access control permissions or follow-ups on open matters.

Core Competencies Functional Knowledge

Incident & Threat Analysis;
Experience in analyzing incident data access logs and audit trails to identify risks and trends;
Exposure to Security Environment and understanding of;
Incident reporting tools (e.g. Online Intelligence) capturing and updating of investigation registers update SAPS case records and cases

• at the courts;
  Exposure to Financials costing and spending and understanding of procurement processes;

Maintaining dashboards and compile incident / statistics reports

Functional Skills

Proficiency in Microsoft Excel PowerPoint SharePoint Power BI (or similar reporting tools);
Attention to detail analytical mindset and structured approach to documentation;
Knowledge of physical security technologies and control room systems (preferred);
Interpersonal and communication skills for engaging stakeholders across levels.

Competencies (Behaviour)

Decisive;
Conscientious;
Initiative;
Assertive;
Integrity;
Proactive;
Customer Focus;
Team Player;
Performance driven;
Values Aligned with company Values

Education

NQF 4 :
Grade 12

Additional Information Qualifications and experience

National Certificate or Diploma in Office Administration Security Management Public Management or

Business Administration is advantageous.

2-3 years experience in administration preferably in a Security Facilities Management or operational environment.

Experience working with contractors handling incident records and coordinating compliance processes.

Special Requirements

Exposure to Security Environment (If Applicable) and understanding of;
Incident reporting tools ( Intelligence) capturing and updating of investigation registers update SAPS case records and cases at the courts.

Exposure to Financials costing and procurement processes.

Exposure to pressurized corporate environment telecom infrastructure or utility environments.

Required Skills

Access control and verification Greet and assist all visitors employees and contractors in a professional and courteous manner. Verify identification issue visitor badges / cards and maintain accurate visitor logs. Enforce access control policies including Anti-Passback rules and…