Museum Archives Assistant

Tk’emlúps te Secwépemc (TteS) is a fast-growing vibrant organization committed to the development and progress of its Band Members and Community. As such, the TteS invites applications from qualified, highly motivated and dynamic individuals to fill the following position.

POSITION TITLE

Museum Archives Assistant

DEPARTMENT

Language & Culture

SUPERVISOR

Museum Staff Supervisor

TERMS

Full-time, permanent

REFERENCE #

Purpose Of Position

The purpose of this Position is to provide professional archival support within the Secwépemc Museum and Heritage Park and will work as an assistant to the Archivist. The position works with the Museum Archivist while independently completing assigned archival responsibilities in accordance with professional archival standards, TteS policies, Secwépemc cultural protocols, and established Museum procedures. The position also contributes to exhibitions, educational initiatives, community-based research, collections access, and the continued development and improvement of the Museum's archives.

The work is of varied nature including proper care and handling of museum collections, cataloguing and inventory control, researching, assisting with exhibit design, accessioning, front desk support when available and other duties as assigned by the SMHP Archivist, Staff Supervisor, and/or the Language and Culture Department Manager.

Duties And Responsibilities

• Archives Operations and Collections Support (75%)
• Assist with the arrangement, description, cataloguing, indexing, scanning, and long-term inventory of archival materials in accordance with established procedures and professional standards.
• Support accessioning and documentation of archival materials, including data entry and description using the Rules for Archival Description (RAD) when applicable, under the direction of the Archivist.
• Maintain accurate records of accessions, deaccessions, loans, and researcher access in both hard copy and digital formats for long-term access.
• Applies knowledge of Secwépemc history, community relationships, terminology, cultural protocols, and Secwepemctsín to archival description and research where appropriate.
• Update and maintain archival records within the Museum’s Content Management System (CMS), in collaboration with the Archivist and Registrar.
• Handles culturally sensitive, confidential, restricted and community-specific archival information in accordance with TteS protocols, archival ethics, privacy requirements, and direction from appropriate knowledge holders.
• Assist with the physical care, handling, and commonsense preservation of archival materials, following approved handling and conservation practices.
• Support the organization and inventory of archaeological materials housed within the Secwépemc Archaeological Repository, under the direction of the Registrar/Staff Supervisor.
• Prepare and maintain physical and digital finding aids to support research access and internal inventory control.
• Assist, and or complete at the direction of the Archivist, with internal and external research requests by locating materials, preparing files, and providing general reference support, as directed.
• Provide courteous, culturally respectful information to visitors and researchers in person, by phone, or via email, within established access protocols.
• Conduct archival, historical, and community-based research in collaboration with TteS staff, Elders, families, and Traditional Knowledge Keepers, ensuring culturally appropriate documentation, interpretation, access, and transfer of knowledge.
• Assesses research requests for scope, sensitivity, restrictions, and required permissions and consults with the Archivist where appropriate.
• Maintains research request tracking systems and contributes to improving…