Accounts Payable​/Receivable Clerk - SAU

Accounts Payable/Receivable Clerk - SAU (26-27)

SAU 23 North Haverhill SAU #23 - North Haverhill, New Hampshire Open in Google Maps

Job Details

Job : 5977731
Final date to receive applications: Posted until filled
Posted: Oct 30, 2026 12:00 AM (UTC)
Starting Date: Immediately

Job Description

Job Description:

Accounts Payable/Receivable Clerk

Reports To: Business Administrator
Position Type: Full-Time

Position Summary: The Accounts Payable/Receivable Clerk is responsible for coordinating and maintaining the organization’s accounts payable, accounts receivable, purchasing, vendor management, and financial recordkeeping functions. This position ensures that invoices, purchase orders, requisitions, contracts, and payments are processed accurately and in a timely manner while maintaining compliance with established financial procedures, budget requirements, and applicable reporting regulations.

The position works closely with vendors, school district treasurers, school board members, internal departments, auditors, and other stakeholders to support efficient financial operations and accurate reporting across school districts.

Qualifications

Education and Experience:

• Associate degree in accounting, business administration, finance, or a related field preferred; equivalent relevant work experience may be considered.
• Previous experience in accounts payable, accounts receivable, purchasing, bookkeeping, or fund accounting preferred.
• Experience working in a school district, educational cooperative, municipal organization, or public-sector finance office is desirable.
• Experience with purchase order systems, financial reporting, vendor management, and account reconciliation is preferred.

Performance Responsibilities

1. Accounts Payable and Invoice Processing

• Process vendor invoices through accurate and timely data entry, ensuring appropriate account coding and application of available discounts.
• Reconcile vendor invoices against purchase orders, contracts, and supporting documentation to verify accuracy and authorization.
• Obtain, collect, and maintain completed W-9 forms for all applicable vendors in accordance with established procedures.
• Prepare, print, and distribute Form 1099 information to applicable vendors in accordance with federal reporting requirements and established deadlines.

2. Purchasing and Purchase Order Administration

• Review and monitor all purchase requisitions to ensure accuracy, completeness, appropriate authorization, and compliance with purchasing procedures.
• Create, issue, and distribute purchase orders in a timely manner.
• Maintain, update, and adjust purchase orders as necessary to reflect changes in quantities, pricing, funding, or purchasing requirements.
• Reconcile purchase orders with vendor invoices and resolve discrepancies in coordination with the appropriate personnel.
• Encumber budget funds for recurring expenditures and other authorized purchases to support accurate budget tracking and financial accountability.
• Communicate with staff, vendors and other stakeholders regarding purchasing requests, order status, invoice processing, and payment matters.

3. Accounts Receivable and Financial Reporting

• Record, monitor, and maintain accounts receivable transactions, supporting documentation, and accounts receivable schedules.
• Prepare and issue invoices for inter-district billing and other authorized charges.
• Monitor outstanding receivables and communicate with school district treasurers regarding account balances, billing discrepancies, collections, and payment status.
• Prepare accounts payable and accounts receivable reports as requested by authorized personnel.
• Maintain accurate financial records and supporting documentation to facilitate reconciliation, reporting, and financial review.
• Research and…