Executive Assistant to Secretary Treasurer - Communications Specialist

Position: Executive Assistant to the Secretary Treasurer - Communications Specialist
School District No. 67 (Okanagan Skaha)

Posting 2026-01

Executive Assistant to the Secretary-Treasurer/
Communications Specialist
School District No. 67 (Okanagan Skaha)
Are you interested in being part of a district that is committed to collaboration, mentorship and creating innovative learning experiences? School District No. 67 is embracing the evolving changes in education and looking for motivated employees who are actively seeking dynamic professional opportunities and passionate about making a difference in the lives of students. Combining the natural beauty and amazing outdoor recreation opportunities associated with the Okanagan lifestyle with an exciting and fulfilling work environment is ideal for those pursuing a healthy balance both professionally and personally.

The Board of Education invites applications for the position of Executive Assistant to the Secretary
- Treasurer/Communications Specialist for Okanagan Skaha School District. Duties will commence November 30, 2026, or a mutually agreeable date.

Our ideal candidate:
Working directly with the Secretary-Treasurer and the Board of Education, the Executive Assistant/Communications Specialist is responsible for providing a broad range of senior administrative support including managing correspondence and communication flow between various district stakeholders, management and elected officials, developing and maintaining Board Meeting Agendas and Minutes, record retention and maintenance of confidential documents, and event scheduling and coordination for the Board of Education.

The Executive Assistant/Communications Specialist helps build and maintain positive relationships with all stakeholders via strategic communication. Liaising with media and communicating with the broader community are also important aspects of this role.

The successful applicant will possess the following:

Post-secondary education in Business Administration and/or a Communications degree or equivalent training and experience in communications, journalism, public relations or related field

Minimum of 5 years recent and relevant experience

Ability to use a variety of Microsoft Office programs, such as Word, Excel, PowerPoint and Outlook.

Experience with web communications, internet technology, digital photography (ability to take publication-quality photographs in a variety of settings) and video

Sound knowledge of current issues in public education

Ability to deal with sensitive issues and information

Proven experience in social media management across multiple platforms including content plan development, content generation and distribution; reputation management; client relationship management; and use of social media management tools

Experience with crisis communication management

A high degree of judgement, discretion and decision-making ability with ability to work quickly, often under tight deadlines and pressures, and manage a number of projects simultaneously

Knowledge of business meeting protocol, including recording and transcribing of minutes.

Ability to work under minimal supervision

Superior interpersonal, communication and resolution skills

Executive Support – 0.6 FTE
Responsibilities

Provides direct support to the Secretary-Treasurer and the Board of Education

Prepares Regular and In-Camera Board Meeting Agendas, takes minutes and maintains meeting records

Supports Board Committees and committee meeting structure as needed

Prepares, renews, and maintains leases and agreements

Manages, tracks, and maintains all board office agreements

Responsible for maintaining trustee Financial Disclosure Acts

Maintains property records

Helps administer the School Protection Program and answers risk management inquiries

Coordinates travel arrangements/bookings/reservations…