UBCO Human Resources Executive Assistant

Support UBCO Human Resources leadership through confidential administration, complex correspondence, and calendar coordination at the Okanagan campus.
This Executive Assistant provides administrative support to the Managing Director Human Resources and department teams. The work includes scheduling, expense processing, travel arrangements, document management, event coordination, and confidential minutes. The position requires initiative, tact, discretion, and knowledge of department routines.

Key Responsibilities:

Manage leadership calendars, appointments, priorities, and scheduling conflicts
Screen inquiries and compose complex correspondence
Coordinate meetings, agendas, materials, catering, and notes
Arrange travel and process expenses and reconciliations
Maintain confidential records and case management systems
Requirements:
High school graduation and two years post-secondary office administration education
Four years related experience or equivalent education and experience
Executive administrative assistance experience, preferably in post-secondary
Intermediate to advanced computer experience, including preferred Excel and Word knowledge
Strong confidentiality, organization, communication, and discretion
Bring executive administration, confidential HR support, scheduling, and correspondence skills to UBCO Human Resources.