UBCO Human Resources Executive Assistant

Support UBCO Human Resources leadership through confidential administration, complex correspondence, and calendar coordination at the Okanagan campus.

This Executive Assistant provides administrative support to the Managing Director Human Resources and department teams. The work includes scheduling, expense processing, travel arrangements, document management, event coordination, and confidential minutes. The position requires initiative, tact, discretion, and knowledge of department routines.

• Manage leadership calendars, appointments, priorities, and scheduling conflicts
• Screen inquiries and compose complex correspondence
• Coordinate meetings, agendas, materials, catering, and notes
• Arrange travel and process expenses and reconciliations
• Maintain confidential records and case management systems

• High school graduation and two years post-secondary office administration education
• Four years related experience or equivalent education and experience
• Executive administrative assistance experience, preferably in post-secondary
• Intermediate to advanced computer experience, including preferred Excel and Word knowledge
• Strong confidentiality, organization, communication, and discretion

Bring executive administration, confidential HR support, scheduling, and correspondence skills to UBCO Human Resources.