University Programs Administrative Assistant

Support sustainability and graduate programs at UBC Okanagan in Kelowna through student administration, financial processes, and Workday coordination. This full-time role serves diverse university stakeholders.
The Bachelor of Sustainability and EESC Graduate Programs Assistant provides administrative support to the Department of Earth and Environmental Sciences. You will work with students, faculty, staff, committees, and university offices across admissions, registration, hiring, and events. The position requires initiative, judgment, confidentiality, and accurate records management.

Key Responsibilities:

Support Bachelor of Sustainability education plan management
Coordinate student registrations, waitlists, and course requirements
Prepare committee agendas, documentation, and meeting minutes
Coordinate teaching assistant and academic assistant hires
Process department financial transactions and event arrangements
Requirements:
Four years post-secondary education in a relevant discipline
Over two years of related experience or equivalent
Intermediate proficiency with Microsoft Office and Adobe PDF
Accurate records management and minute-taking abilities
Confidential, organized, independent, and detail-oriented work approach
Bring university administration, Workday coordination, and careful records management to UBC Okanagan’s sustainability and graduate programs.