Office Administrator

Position: Bird Construction Office Administrator
Keep Bird’s Kelowna office and construction projects organized with strong Microsoft Office, document control, and administrative coordination skills. Support teams and stakeholders with accurate information.
As Project Assistant and Office Administrator, you will coordinate office services while supporting Buildings West project administration. You will process submissions, maintain project records, organize communications, and assist with contracts, meetings, closeout materials, and change documentation. Your work helps project leaders focus on delivery.

Key Responsibilities:

Organize office operations, correspondence, couriers, and supplies
Answer and direct phone calls and schedule meetings
Track submissions, RFIs, shop drawings, and project requests
Issue subcontract agreements and verify required documentation
Create O&M manuals and assist with as-built drawings
Requirements:
Relevant undergraduate degree or diploma is an asset
Three years’ database documentation tracking experience
Ability to learn changing systems, technology, and procedures
Detail-oriented approach with strong accuracy and follow-through
Effective problem-solving, decision-making, and prioritization skills
Use your office administration, project documentation, and communication strengths to support Bird’s construction operations from Kelowna.