Office Administrator

Keep Bird’s Kelowna office and construction projects organized with strong Microsoft Office, document control, and administrative coordination skills. Support teams and stakeholders with accurate information.

As Project Assistant and Office Administrator, you will coordinate office services while supporting Buildings West project administration. You will process submissions, maintain project records, organize communications, and assist with contracts, meetings, closeout materials, and change documentation. Your work helps project leaders focus on delivery.

• Organize office operations, correspondence, couriers, and supplies
• Answer and direct phone calls and schedule meetings
• Track submissions, RFIs, shop drawings, and project requests
• Issue subcontract agreements and verify required documentation
• Create O&M manuals and assist with as-built drawings

• Relevant undergraduate degree or diploma is an asset
• Three years’ database documentation tracking experience
• Ability to learn changing systems, technology, and procedures
• Detail-oriented approach with strong accuracy and follow-through
• Effective problem-solving, decision-making, and prioritization skills

Use your office administration, project documentation, and communication strengths to support Bird’s construction operations from Kelowna.