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Job specializations:
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Executive Admin/ Personal Assistant, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Executive coordination meets Microsoft 365 expertise in this hybrid West Kelowna position supporting the Vice President, Operations and senior leadership team.
The Executive Coordinator provides executive, administrative, project, and business support within The Sutherland Group. This role manages schedules, prepares documentation, tracks commitments, and coordinates communication across departments. It also supports project startup, bids, contracts, compliance, and leadership initiatives.
Key Responsibilities:
Coordinate calendars, meetings, travel, and administrative priorities
Prepare reports, presentations, correspondence, and business documentation
Track action items, deadlines, commitments, and initiatives
Support permits, compliance documentation, vendor onboarding, and project administration
Coordinate bids, proposals, tender packages, and client documentation
Requirements:
Diploma, certificate, or equivalent related experience
Two or more years supporting executives, projects, or administration
Strong organization, multitasking, problem-solving, and attention to detail
Proficiency with Outlook, Word, Excel, PowerPoint, and Teams
Excellent communication skills and confidential information management
Support senior leaders through organized executive administration, project coordination, documentation, and Microsoft 365 proficiency at The Sutherland Group.
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