Facilities Coordinator

Position Summary We are seeking a dynamic and organized Facilities Department Coordinator to support day-to-day operations on our scenic Kenmore campus. This role requires a detail-oriented professional who can expertly handle multiple projects while maintaining strong relationships across departments.

Essential Responsibilities Work Order Management Process and prioritize incoming maintenance requests through the facilities management system, ensuring proper assignment to maintenance staff.

Monitor work order status updates and follow up on overdue or pending requests to ensure timely completion.

Generate and distribute daily work schedules for maintenance and custodial teams based on prioritized work orders.

Communication and Coordination Coordinate with contractors and vendors for scheduled maintenance visits and emergency repairs.

Provide Controller with estimates in advance for approval of projects over $1000

Documentation and Record Keeping Update and maintain facilities documentation, including building plans, warranties, and maintenance records.

Track inventory of maintenance supplies and equipment, initiating purchase requests when necessary.

Document and file safety inspection reports and maintenance compliance records.

Schedule and Budget Management Maintain the preventive maintenance schedule for building systems and equipment.

Process invoices for facilities-related expenses.

Assist in gathering data and preparing reports for facility improvement projects.

Laundry and Clinic Support Wash, dry and process laundry for classes and labs on campus

Distribute laundry from off campus vendor to the clinic and prepare dirty laundry for pick-up Daily walk-through of clinic buildings to check and replenish supplies as needed

Assist in delivery of parcels from Receiving Room to clinic

Other Responsibilities:

Performs other duties as assigned. Tasks may vary based on seasonal needs and specific campus requirements. The coordinator should be prepared to adapt to changing priorities and emergency situations as they arise.

Required Qualifications Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent organizational and time management skills

Strong written and verbal communication abilities

Demonstrated administrative support experience

Ability to prioritize and manage multiple tasks effectively

Professional demeanor and strong interpersonal skills

Preferred Qualifications Experience in facilities management or higher education setting

Knowledge of facilities management software systems

Experience with budget tracking and financial documentation

Knowledge, Skills, and Abilities Problem-solving and critical thinking skills

Ability to work independently and as part of a team Strong attention to detail and accuracy

Adaptability and flexibility in a dynamic environment

Commitment to fostering inclusive and collaborative relationships

Service-oriented mindset with focus on win-win solutions

Education & Experience Bachelor's degree or equivalent combination of education and experience

Work Environment On-site position located on our beautiful wooded campus in Kenmore Professional office environment with modern amenities

Regular business hours with occasional flexibility required for special projects

Fast-paced, collaborative atmosphere

Opportunity to work with diverse campus community

Benefits:

All employees (including students, temporary, and sub-on-call) who are not full benefit eligible will receive sick leave accruals. To learn more details, visit our benefits page.

Supplemental Information:

Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students, faculty and staff to develop their talents while experiencing a sense of community, we expect campus members to engage in respectful communication, behaviors and thoughtful self-reflection, increase their understanding of cultures and empower people who are disenfranchised, marginalized or oppressed.

In so doing, the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge, skills, and practices in all…