Administrator Estates & Facilities and Medway ICS

Administrator Estates & Facilities - Kent and Medway ICS Only

The Estates department is seeking a forward thinking and innovative individual that embraces improvement and change to assist with the transformation of its operation. This role is part of a wider administrative team that provides support to estates (hard services, capital projects, governance and decontamination) and therefore will have a very varied remit.

The duties will include

• Skilled minute taking across a variety of specialities
• setting up and maintaining spreadsheets which will include anyalising and interpretation of data
• preparing documentation for presentations, slides, reports writting, including using various methods of showing data
• assisting with order enquires and contract information
• setting up organisation of filing systems using document control processes and maintain these systems effectively
• dealing with complex sensitive and confidential data
• production of contract specifications

"Please note this role is currently only being advertised to staff members who are currently working within the Kent and Medway ICS

Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 and 2024 NHS Staff Survey.

We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.

Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day‑care beds, diagnostic services (X‑ray, MRI, CT, and endoscopy), and consultation/treatment rooms.

Looking for flexible working? We are a flexible working-friendly organisation. Whether it's adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.

Joining us includes a comprehensive benefits package:

• At least 27 days of annual leave plus public/bank holidays (pro-rata for part‑time staff).
• Membership in the NHS Pension Scheme
  , with a 20.6% employer contribution and life assurance benefits
• Blue Light card eligibility
• And more, additional benefits can be found in the benefits documents below

Weve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.

Please note that appointment to this post will be subject to a satisfactory Disclosure and Barring Service Check at a Standard Level.

All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.

• Ability to communicate clearly and effectively, orally and in writing
• Ability to produce high quality documentation that is well presented, relevant, accurate and succinct
• Analytical skills; being able to identify key points from large amounts of complex information
• Excellent organisational and prioritisation skills
• A high degree of accuracy and attention for detail
• Creative and lateral thinking abilities
• Ability to anticipate requirements, work on own initiative and organise own workload without supervision
• Skilled in the use of the MS Office suite, specifically Outlook, Excel, and other standard Windows applications;
• Ability to use a range of IT applications to create reports
• Familiarity with document management systems
• An eagerness to learn new skills, technologies and to undertake training as appropriate

• Advanced knowledge of Word, PowerPoint and Excel
• Experienced Minute Taker
• Evidence of previous posts held of a similar level, ideally within the NHS but not exclusively.
• Knowledge/Experience in Facilities Management (preferably hard services/estates)

• A Level's or relevant experience
• European Computer Driving Licence (EDCL Qualification)

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,485 to £30,162 a year per annum pro rata