HR Assistant: Recruit, Onboard & Coordinate

Join Our Team:
Human Resources Assistant

Key Responsibilities:

1. Recruiting & Resume Screening

• Review incoming resumes and applications from Indeed and other sources

• Screen candidates based on minimum qualifications and cultural alignment with Textbook Painting's core values

• Maintain accurate applicant data in shared spreadsheets and Google Drive

• Assist in drafting and posting job ads based on provided templates

2. Interview Scheduling & Coordination

• Schedule interviews using Google Calendar, Just Call, and Zoom

• Send confirmations, reminders, and follow-ups to candidates and managers

• Coordinate with multiple team members across time zones to ensure smooth interview flow

• Prepare summary notes for each candidate ahead of manager interviews

3. First-Round Video Interviews

• Occasionally conduct structured initial screening interviews using a provided script and scorecard

• Evaluate candidate responses objectively based on the rubric

• Record short summaries and recommendations for the HR Generalist

4. Onboarding Administration

• Manage communication with new hires after offer acceptance

• Coordinate completion of onboarding documents in Gusto and ensure compliance

• Assist with scheduling pre-employment requirements such as background checks or drug tests

• Prepare and send welcome emails and Day 1 instructions to new employees

5. General HR & Administrative Support

• Organize and maintain HR files in Google Drive following data security best practices

• Provide administrative support for HR , tracking spreadsheets, and follow-ups

• Assist with HR communication and employee engagement initiatives such as surveys and event reminders

• Support internal communication via Slack and maintain HR inbox organization

We offer a collaborative work environment where your skills will make a direct impact on our company's success. You'll have the opportunity to work with a caring team while developing your professional expertise.

Ready to join our team? Submit your resume and a brief recording highlighting your relevant experience.