Procurement Officer; PLC​/Automation Industry

The client is looking to hire a Procurement Officer for their team at Khobar, Saudi Arabia.

Prerequisites :

- More than five (5) years in procurement roles.

- Proven experience in managing procurement processes.

- Demonstrated knowledge of procurement principles and industry standards.

- Experienced in negotiating contracts and managing supplier relationships.

Role :

The Project Buyer is responsible for sourcing and purchasing materials, equipment, and services required for projects, ensuring timely delivery and adherence to budget and quality standards.

Responsibilities :

Material Requisition and Procurement :

- Identification of all requirements in requisition for purchase.

- Purchase the material for the projects/clients under the guidance of Project Team and in line with the client’s requirements.

- Provide the pricing for the request received according to the Pricing Procedures.

- Place PO “Purchase Order” for the approved/selected suppliers in line with the Purchasing Procedures.

Supplier Coordination and Evaluation :

- Ensure that all potential suppliers are provided with identical information upon which the quotations are given equal opportunity to meet the desired requirements.

- Receive the competitive purchase quotations from the suppliers and share with the respective initiator for the technical approval.

- Establish delivery terms, time, and stages of inspection for the supply with Project Management Team.

Material Inspection and Delivery :

- Ensure Material Receiving inspection for the material received is conducted by the Quality Team and Project Team as per the Material Receiving procedures within the specified deadline.

- Handle material delivery; verify documentation; coordinate with the suppliers/vendors/coordinator regarding material delivery; inspect the material upon delivery.

- Inform coordinator on potential delays in the delivery.

- Collect material delivery notes, handover the notes to the concerned parties upon delivery.

- Arrange regulatory paperwork for importation.

Logistics Management and Negotiation :

- Select and finalize the logistics vendor after management approval.

- Arrange and participate in meetings between suppliers and project management team to facilitate standardization and economical procurement.

- Negotiate the best payment terms and contract conditions maintaining a high level of integrity.

Documentation and Compliance :

- Prepare documents including Supplier checklist, Logistics checklist, Log sheets, Quotes Comparison/Approval request.

- Coordinate with the Accounts department ensuring payment to the supplier is made as per the terms of Purchase Order.

- Ensure that all the documents including Purchase Orders, Purchase Quotes, Delivery Notes, Material Handover notes, AWB, Invoices, Receipts are archived by the Document Controller as per the defined procedures.

Vendor Development and Compliance :

- Keep up to date on industry trends and assist in Vendor Development.

- Adhere to company policies and procedures.

- Ensure that the work is done within the assigned deadlines.

- Perform any other duties which the department or line manager may require to be carried out.