Corporate Projects Coordinator

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Business Part-time Hourly Lakeland HQ, Lakeland, FL, US

6 days ago Requisition

CORPORATE PROJECTS COORDINATOR

Department: Finance and Administration

JOB SUMMARY

This Corporate Projects Coordinator will be responsible for ensuring organizational compliance with business requirements for all states in which the organization provides services or has employees. This position will support the Executive Director with project management, take notes during meetings and assign action steps as applicable in Asana. The best candidate for this position will be a self-starter, provides a high level of customer service, attention to detail, and the ability to make sound judgments while working in a fast-paced environment.

The successful applicant will enjoy working behind the scenes on administrative tasks moving projects forward and ensuring business compliance. The ideal applicant is ready to take on new projects and priorities at a moment’s notice. They will demonstrate a high level of initiative on various tasks and propose solutions to potential and real challenges. This role requires excellent collaboration on projects and the motivation to execute various individual tasks daily.

ESSENTIAL DUTIES AND FUNCTIONS

• Utilize the project management system (Asana) to track, update, and manage assigned Projects
• Utilize Sharepoint for the review, storage and management of Department files
• Ensure documentation and administrative requirements are met for identified projects
• Assist in ensuring the Organization remains compliant with expansion compliance tasks including registration to do business, annual reporting, charitable solicitation registration, etc.
• Create and manage projects within Asana to update the Organization’s Projects
• Collaborate with legal counsel as needed for national expansion
• Participate as part of the Mail Processing team
• Participate as part of the Front Desk Support team by filling in at the front desk and helping answer overflow calls as needed.
• Handle confidential, sensitive information with discretion.
• Support the on going Record Retention projects for the Organization.
• Support the execution of cross-functional projects tied to organizational priorities.
• Support the Executive Director as needed
• Perform such other duties as may be assigned.

SUPERVISORY RESPONSIBILITIES

• N/A

REQUIRED EXPERIENCE AND QUALIFICATIONS

• High school diploma/GED.
• Minimum of 2 years of relevant experience in administrative work.
• Minimum age of 21 (drive an agency owned vehicle)
• Proficient in Microsoft Office 365 products, specifically Word, Excel, Teams, and Outlook and willingness to work in and/or learn efficiency platforms such as SharePoint, Asana, etc.

PREFERRED EXPERIENCE AND QUALIFICATIONS

• Notary in the state of Florida
• 3-5 years of experience in a high level support role at a nonprofit organization

COMPETENCIES

• Present oneself, both at and outside of work, in a manner keeping with One More Child’s Core Values of Humble, Hungry, Wise, and Called.
• Dependable, highly motivated self-starter
• Detail oriented, highly organized, and able to handle a variety of tasks and responsibilities in a timely and efficient manner with a high level of quality and accuracy
• Ability to maintain confidential employee, client, and organization information
• Demonstrate effective communication skills, both oral and written
• Ability to understand and follow oral and written instructions, meet deadlines, and work independently and as part of a team
• Ability to build effective professional working relationships internally and externally
• Ability to solve daily problems by analyzing…