Office Manager

Office Manager

An established, full-service civil engineering, surveying, and environmental consulting firm is seeking an Office Manager for its Maryland office. The organization partners with public and private clients throughout the Mid-Atlantic to deliver practical solutions for land development, infrastructure, and community-focused projects. With decades of experience, the company values collaboration, quality, integrity, and long-term client relationships.

An established professional services organization is seeking an experienced, proactive Office Manager to support the day-to-day operations of its Lanham office. This position provides administrative support to the General Manager, Project Managers, and Director of Planning while serving as a go-to resource for the broader team.

This is an excellent opportunity for a flexible, resourceful professional who enjoys wearing multiple hats in a smaller office environment. The ideal candidate takes initiative, stays organized, follows through on priorities, and is comfortable stepping in wherever needed to keep operations running smoothly. With a new General Manager joining the office, this person will have the opportunity to build relationships with leadership from the start and grow alongside the team.

• Provide administrative support to the General Manager, Project Managers, Director of Planning, and other office staff.
• Manage calendars, coordinate meetings, and help keep priorities and deadlines on track.
• Assist with contracts, addendums, project documentation, proposals, and presentations.
• Enter and maintain accurate information in Deltek Vision and other internal systems.
• Oversee front office operations, including answering phones, greeting visitors, and supporting a welcoming office environment.
• Manage office supplies, equipment, furniture, mail, and shared workplace resources.
• Maintain organized electronic and physical filing systems and prepare correspondence, meeting minutes, and business documents.
• Support project setup, accounts payable and receivable coordination, project billing documentation, and authorized office expenditures.
• Coordinate internal meetings, team luncheons, and office events.
• Assist with local marketing and promotional activities, special projects, and other administrative needs as they arise.

• At least 5 years of administrative support or office management experience in a professional office environment.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills, attention to detail, and the ability to manage competing priorities.
• Proactive, dependable, and comfortable working independently and taking ownership of tasks.
• Strong written and verbal communication skills with a positive, team-oriented approach.
• Comfortable interacting with employees at all levels and providing front-facing office support.
• Ability to handle confidential information with discretion.
• Experience with Deltek Vision, project accounting, or professional services software is a plus.
• Civil engineering or other professional services industry experience is helpful but not required.

• Employment Type: Contract-to-hire.
• Start Date: ASAP.
• Interview Process: Initial phone screen followed by an in-person interview with the General Manager.
• Interview Availability: Flexible scheduling.
• Team Size: Approximately 30 employees in the local office; 100+ company-wide.
• Reason for Opening: Current employee has given notice.

• Opportunity to join an established, collaborative professional services firm.
• Direct exposure to and partnership with the new General Manager.
• A varied role where you can make a visible impact on daily office operations.
• Opportunity to build…