Secretary COF​/MAERS Secretary Education

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

This position performs a variety of activities for the Michigan Department of Corrections (MDOC)– Education Section and the Michigan Department of Education - Labor and Economic Development (LEO) section.

The MDOC Education section is one school district and the largest provider of Adult Education in the state. Our Academic program is responsible for educating incarcerated adults in our state who do not have a High School Diploma or High School Equivalency. This program must meet certain legislative guidelines, federal guidelines, and local governing policies all which include monitoring of benchmarks established for the state of Michigan by the Federal Government in the National Reporting System.

This position includes collaboration with MDOC Education Administration and Principals to track benchmarks internally for over 5000 students. This position will be the recognized resource for the MAERS database system. This position will be responsible to maintain and track enrollment and enter data into the MAERS database system for the required state and federal reporting. This position will be responsible to create and build new classes for teachers, in the MAERS database.

This job will include the collection and compilation of statistics that measure, track, and evaluate the Academic Program. This includes 27 individual schools’ information, statistics, and data from their local program to ensure we are meeting state benchmarks. Additionally, this job will include the examination of data trends while also compiling reports for leadership. This position will also be responsible for identifying training needs and staff development opportunities.

This position will provide resources and guidance for a variety of support activities to staff and management within correctional facility schools and Central Office. This position serves as the primary contact between MDOC-Education and MDOE-LEO.

View job specification here. View position description here.

Educational level typically acquired through completion of high school.

Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8. OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

• Knowledge of the MAERS database system.
• Knowledge of and ability to interpret and apply complex rules, regulations, policies, and procedures.
• Knowledge of the supervisor's point of view and priorities and the ability to make decisions and take appropriate actions.
• Knowledge of office practices, procedures, and computer software programs.
• Knowledge of organization, workflow, staffing, forms and procedures.
• Knowledge of the use and make up of forms.
• Ability to meet schedules and deadlines of the work area.
• Ability to compose routine correspondence and reports, and the knowledge of correct English usage and grammar.
• Ability to analyze and assess services and operations for quality, efficiency, and effectiveness and to make recommendations for improvements.
• Ability to follow, apply interpret, and explain…