Administrative Associate

The mission of the College of Liberal Arts and Sciences is broad and expansive - foster interdisciplinary education, grow global awareness, and engage in experiential learning. Supporting this mission requires a comprehensive skill set that enables staff to serve in several different roles.
Working as a staff member for the College of Liberal Arts and Sciences enables individuals to take ownership of various tasks. Staff members also have the support of a strong, connected group of teammates working to  aspire for excellence in research and teaching that gives insights into the past, creates answers for the present, and builds bridges to other cultures, communities and our futures.

The Department of Linguistics currently includes 12 tenured/tenure track professors, around 30 graduate students, and 100 undergraduate majors and minors. The department conducts innovative research in linguistic theory, language acquisition, and the processing of language. It is also committed to providing a comprehensive education in linguistics for undergraduate and graduate students, including the study of a wide variety of languages as a reflection of human diversity.

This position serves as administrative support to the Department of Linguistics, reporting to the Chair of the department. The position encompasses all budget, human resources, office management, student and public relations, and course scheduling activities for the department. Each function of this position is designed to further the academic mission of the department. This is an in-person position.

• Provide administrative support to the Chair and Associate Chair with activities that support the academic mission of the Linguistics Department.
• Plan and manage departmental resources:
  Physical space, printers, equipment inventory, office supplies, confidential shredding service, keys.
• Serve as liaison for facilities work orders and IT support.
• Maintain and manage department records (e.g., Bylaws, FTEs, committee lists).
• Support the Chair in accounting and HR tasks in collaboration with SSC staff.
• Provide support for faculty searches in coordination with Chair and committee members.
• Coordinate with Chair and process appointments for faculty affiliates to department.
• Provide support for promotion and tenure and sabbatical leave process in coordination with Chair, committee members, and the College Office.
• Serve as department class scheduling manager; prepare course timetables for Fall, Spring, and Summer semesters; build course schedule in Enroll & Pay; submit changes, corrections, additions.
• Serve as department textbook manager; order textbooks and desk copies for Fall, Spring, and Summer semesters.
• Submit undergraduate and graduate course curricular changes, additions, deletions. Review and update course catalog.
• Serve as department liaison with SSC to track student hourly budget, department general operation budget, revenue accounts, and endowment accounts.
• Work closely with SSC in coordinating scholarship/financial aid awards, faculty overload payment, guest speaker honoraria, and contractual services payments.
• Maintain all department, faculty, and student confidential documentations/files, create department reports in collaboration with the Chair, Director of Graduate Studies, and Director of Undergraduate Studies (graduation rates, enrollment history, statistical analysis, program reviews, etc.).

• Provide administrative support to the Chair and Associate Chair with activities that support the academic mission of the Linguistics Department.
• Plan and manage departmental resources:
  Physical space, printers, equipment inventory, office supplies, confidential shredding service, keys.
• Serve as liaison for…