Accounts Assistant​/Administrator

This is a dual role involving a combination of bookkeeping and administration. Full or part-time hours will be considered (minimum of 4 days a week) and you can work hybrid with a minimum of 2 days in the office.

• Based in Leatherhead
• £30,000 - £35,000 depending on experience / pro rata for part time
• Monday – Friday, 8am – 4pm (standard hours)
• Parking available
• Pension scheme

Ensure that the company’s daily accounting functions run accurately and effectively.

Keeping financial records updated, preparing reports and reconciling bank statements.

Provide accounting support to the organisation.

Type accurately, prepare and maintain accounting documents and records.

Prepare and process bank deposits, general ledger postings and statements.

Reconcile accounts in a timely manner.

Daily enter key data of financial transactions in database.

Research, track and restore accounting or documentation problems and discrepancies.

Inform management and compile reports / summaries on activity areas.

Function in accordance with established standards, procedures and applicable laws.

Processing incoming invoices for supplier accounts (Xero Accounting)

Preparing monthly statements for suppliers

Managing queries from suppliers regarding incoming invoices / payments

Processing sales contracts (from salesman) / customer queries

Processing payments via stripe / card machine

Allocating payments to contracts

Attending management meetings

Invoicing customers / chasing balances

Preparing weekly and monthly reports

Renewing Public Liability / compliance / Commercial Insurances / Fleet Insurance / CC Auto Pay Account (Yearly)

Ordering cleaning / stationery stock in office

General office management

Previous proven experience in accounting is essential.

Knowledge of Xero would be an advantage

Familiarity with bookkeeping and accounting procedures.

Proficient in MS Office packages (Outlook, Excel, Word etc).

Hands-on experience with spreadsheets and financial reports.

Accuracy and attention to detail.

Ability to perform filing and record keeping tasks.

Data entry and word processing skills.

Well organized.

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3‑month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.