Administrative Assistant Office-based

Position: Administrative Assistant Office-based, 5 days per week.
Administrative Assistant Leatherhead – Office-based, 5 days per week.

• Leatherhead, Surrey

Administrative Assistant

Leatherhead – Office-based, 5 days per week.

Duration – 10 Months

Project – Aramco
- Shaybah

Start – ASAP

Rate –£18p/hr - £20p/hr PAYE
- The position is inside IR35.

Duties:

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• Tracker management, including monitoring and escalation and ensuring that every person in Leatherhead is stored there.
• Weekly report on the tracker issued to Hiring Managers
• Survey through Mentimeter every three months
• Updating of distribution lists every week for all three offices
• Management of floor plan, address changes and provide look-ahead.
• Build and manage project’s team list
• Reviewing tracker to see holidays overlap, especially in the same discipline
• Managing all correspondence with the client, including numbering, logging and filing
• Organising project events – celebrations, VIP visits, catering, etc.
• Managing office supplies, including printers
• Managing special needs for team members, e.g., extra screens, special desks for working while standing, etc.
• Dealing with IT for all relevant issues
• Keeping an eye on all conference rooms for tidiness, operation of IT equipment, flags, clocks, etc.
• Dealing with RES for all office and security maintenance issue.