Bid Administrator; Frameworks

About The Role

As our Bid Administrator (Frameworks), you'll be the friendly, organised hub for all things related to our framework agreements! You'll play a key role in connecting our services to exciting new opportunities.

Your day-to-day will involve managing and overseeing all submissions and communications coming in through our online platforms and customer contacts. This means you'll be the first to read, assess, and prioritise potential opportunities that match the great work we deliver, communicating with the right people across the business to help us decide whether to pursue them. Once a decision is made, you'll be responsible for responding in line with framework protocols.

We're looking for someone who is a natural collaborator and comfortable striking up conversations! You'll regularly engage with a variety of important stakeholders, including our Sales and Delivery Leads, helping you get the inside track on upcoming opportunities being released through government tendering processes and specific frameworks.

If you love keeping things organised and accurate, this is for you! You'll need a sharp eye for detail to spot and communicate changes or clarifications as they appear, briefing our bid teams right away. Understanding the unique timeline and urgency of each bid will be vital. Your ability to quickly evaluate communications and clearly explain their impact to our busy bid teams will make you an indispensable part of our success.

• Opportunity Administration: Manages the email inbox, initial triage, prompt distribution of opportunities, and secure set‑up of the bid workspace (e.g., folder structure) according to the standard template; creates and updates opportunities in Hub Spot (CRM) and accurately archives all formal client communications and Q&A responses.
• Bid Process, Governance, and Management: Conducts final compliance checks against the RFx checklist and accurately archives all formal governance approvals; manages document version control and follows up on simple, scheduled actions (e.g., status updates).
• Developing the Strategy (Qualification & Support): Collects, compiles, and files market/client data (e.g., pricing sheets, win/loss notes) to establish a data foundation for strategic review; and assists in basic competitor review by summarising provided data points.
• Writing to Win (Review & Editorial): Formats documents according to established guidelines and templates; and proofreads for simple grammatical errors, typographical issues, and formatting consistency.
• Bidding Efficiently (Tools, Content & Library): Uses content and tools by strictly adhering to established templates and guidelines; and accurately files final documents and solution information into the knowledge library.
• Learning and Development: Organises and files bid content updates into the established knowledge repository; and participates actively in post‑bid reviews, taking accurate notes.

• Administration: Exceptional organisational and administrative skills with strong attention to detail and ability to manage time effectively.
• Compliance: Basic understanding of compliance requirements and the importance of accurate version and document control.
• Proofreading: Excellent English language skills with the ability to spot basic grammatical and formatting errors.
• Resilience: Team player, ability to work well under pressure and to demanding deadlines with confidence to engage with a broad range of internal stakeholders.
• Documentation: Proficiency in filing, archiving, and retrieving information efficiently.
• Technology Proficiency: High proficiency in Google Workspace (Mail, Drive, Docs, etc) and Microsoft Office Suite (Word, Excel). Ideally experienced with Hub Spot and public procurement tools and systems (e.g. Find a Tender, Bravo, Atamis etc).

• Required: Significant experience in a high‑volume administrative, documentation, or office support role.
• Required: Proven ability to follow complex instructions and adhere strictly to defined procedures and guidelines.
• Preferred: Prior exposure to a corporate or professional services environment.
• Preferred: Relevan…