Rating Team Administrator

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Job Description

As Newmark, we offer expansive reach through a global platform. We provide independent, intelligent, and relevant advice based on detailed market knowledge and sector understanding. Our expertise covers capital markets, planning and development, valuation, corporate real estate advisory, asset management, lease consultancy, building consultancy, property management, and business rates services.

Our Leeds office currently comprises 12 Surveyors, an Office Administrator, and a team of Rating Managers and Rating Administrators. We are seeking an Administrator to join our Rating team on a 6-month FTC basis to support increased workload. This role will provide general administrative and secretarial services to the Leeds office and assist the Office Administrator with tasks related to their recent office relocation.

Responsibilities

• Entering new instructions, clients, and contacts onto the CRM database.
• Maintaining accurate and up-to-date rating information on the firm’s extensive database.
• Keeping records of departmental billing, both YTD and forecast.
• Preparing and generating invoices and billing guides from the invoicing system.
• Pursuing rates refunds and issuing Notices from the Valuation Office Agency and Billing Authorities.
• Preparing Valuation, Proof of Evidence, and other reports as required.
• Tracking invoices and ensuring prompt payments.
• Generating regular and ad-hoc financial/rating reports (internal and client-facing).
• Liaising directly with clients on administrative issues.
• Drafting correspondence under the guidance of Partners or Associates.
• Copy typing using Word 2010.
• Handling incoming calls and managing mail.
• Filing, photocopying, and binding documents.
• Performing general office duties as assigned by the Office Administrator to ensure smooth department operations.
• Working closely with the Office Administrator to support the team efficiently.
• Covering secretarial duties during holiday periods.
• Organising diaries via Outlook, scheduling meetings and travel, and arranging refreshments for meetings.

Working Hours

Full-time hours are 36.25 per week (7.25 hours per day). The position involves initial in-office work 5 days a week during training, then 4 days a week post-training. Flexibility around core hours (10:00 a.m. to 4:00 p.m.) is available, with start and end times adjustable to meet the 7.25-hour daily requirement. Out-of-hours work may be necessary. We promote equal opportunities and encourage applications from minority groups.

Working Conditions: Normal, agreeable working conditions.

Note: This description outlines general responsibilities and is not exhaustive.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other protected characteristics.