Administrative Officer; XN

The Abdominal Medicine and Surgery (AMS) CSU are seeking to recruit a highly motivated and enthusiastic Administrative Co-Ordinator to join our team in Leeds.

Thepost holder will be an integral part of the Urology team and should be ableto communicate with sensitivity and effectively with a wide range of people including medical staff, patients and colleagues.

The Administrative Co-ordinator will be responsible for prioritising work and reviewing working practices to ensure the effective running of the department. They will ensure that processes/procedures comply with legislation requirements covering Health & Safety, Data Protection and confidentiality.

For informal enquiries, please contact Tracy Bolam Assistant Business

The successful candidate will be responsible for providing a high level of administrative support for the Diagnostic and Surgery service within Urology,as well as providing wider support to the Urology department.

Mainareas of responsibility and knowledge include but are not restricted to

Managing the Diagnostic and Surgery service within Urology, including the adding of patients to Diagnostic waiting lists, booking the appointments and updating all relevant systems.

Knowledge of the Cancer Pathways,particularly understanding of the 2ww targets.

Knowledge of the Diagnostic Pathways and targets.

Diary and template management.

Knowledge of Hospital systems and applications i.e. PAS, PPM1, PPM+ and ICE

Ensuring appropriate and timely escalations are made regarding any challenges and potential breaches to the management team.

Leeds Teaching Hospitals NHS Trust (LTHT) was formed in April 1998, following themerger of two smaller NHS trusts in the city and provides healthcare and specialist services for people across the city of Leeds, the Yorkshire and Humber region and further afield. The Trust has a budget of £1.4 billion and employs more than 21,000 staff. Last year, we treated more than 1.7 million patients.

Our care and clinical expertise is delivered from seven hospital son five sites, and they are all joined by our vision to be the best for specialist and integrated care. We play an important role in the training and education of medical, nursing and dental students, and we are a centre forworld-class research, innovation and pioneering new treatments.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk'members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Providing a full administrative service to the departmental team including filing, typing, photocopying,distributing information and use of internal and external email, recruitment administration, plus other administrative duties to ensure the smooth runningof the department.

Organising and prioritising workload based on the needs of the service.

Using and updating databases,producing reports and statistics for the team and wider distribution, on aregular and ad hoc basis e.g. waiting lists, breach analysis

Communicating with staff at alllevels in the Trust and with outside agencies, on the telephone, byletter/email and in person, in a professional and competent manner.

To respond to written and telephone enquiries in a polite and helpful manner, prioritising messages and distributing appropriately to ensure necessary action/response.

• Able to work on own Initiative.
• Able to work as part of a team.
• Able to prioritise Workload.
• Understanding of Escalation Processes and the need for these to be in place.
• Flexibility

• Diary management
• Knowledge of Cancer Pathways

• Experience of using IT applications in a Windows based environment.
• Excel, Word and Outlook
• Experience of working in a Health Care setting.

• Educated to GCSE standard (or equivalent) English language grade C or above.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.