Office Coordinator

About

The Role

The Role

The Office Coordinator at Summer Boarding Courses ensures smooth administration of the summer programme. Key responsibilities include managing financial records, preparing excursions, and maintaining an organised, welcoming office. The role involves collaborating with the management team and Head Office to handle student arrivals, departures, and staff paperwork, providing essential support across the programme. Strong organisational skills and excellent communication are crucial for thriving in a fast-paced, vibrant environment.

Locations

The role of Office Coordinator will be based at one of the following sites:

• Camp Headington
• Camp Dragon
• Dukes Cambridge
• SBC at Headington School
• SBC at Dulwich College

Ways we support our Managers

• We will cover the full cost of a new DBS (if required) for your first contract working with SBC. We encourage all staff to sign up for the Update Service.
• Extensive, paid, on-site training prior to student arrival
• Accommodation included
• CPD and Appraisals
• Staff Wellbeing Initiative
• Access to Employee Assist Programme (EAP)
• Continual support for all staff from the Head Office Team, both on the ground and via phone/email
• Online safeguarding and prevent training
• Professional, fun and supportive environment
• Paid attendance of our Management Training Course

Remuneration

The salary for the Office Coordinator role is £975 per week (subject to tax and national insurance), paid weekly in arrears (for the avoidance of doubt this sum includes a holiday allowance % of basic pay in the sum of £105.01), plus accommodation at the summer site.

A normal working week for Office Coordinators will consist of up to 70 hours per week over six working days.

All staff will receive one full day off per week.

Main Duties Financial Administration

• Oversee on-site financial records, including receipts, petty cash, and spending tracking via Excel/banking apps.
• Assist with the collection and distribution of student pocket money.
• Maintain communication with the SBC Finance Team.

Excursion & Off-Site Activity Management

• Follow Head Office guidelines to prepare for excursions, reconfirm bookings and prepare excursion packs with itineraries, registers, and risk assessments.
• Distribute and store excursion documents in line with SBC’s Emergency and GDPR Procedures, brief staff on roles, and monitor transport logistics.

Office & Stock Management

• Manage the storage, distribution, and return of branding, office and IT stock and support resource purchasing ensuring compliance with guidelines.
• Oversee the setup and upkeep of the Summer School Office and staff room, ensuring spaces organised, clean and welcoming.
• Collaborate with Head Office to maintain smooth operation of office IT and phone systems.

Student Arrival & Departure Administration

• Coordinate with Transfer Managers to ensure transfer packs are prepared and distributed, and briefings are attended.
• Prepare documentation for student arrival and departure days, set up check-in/departure rooms, prepare refreshments, and ensure professional first and last impressions.
• Assist with end-of-course administration, including questionnaires, reports and certificates.

HR and Staff Support

• Assist the HR team with onsite staff admin, including arrival packs, uniforms, and .
• Coordinate staff meals, socials, and budget planning with Course Leaders and Programme Managers.
• Provide administrative support across the programme to ensure smooth operations.

Teamwork & Communication

• Collaborate with the Management Team, attending meetings and maintaining open and proactive communication.
• Communicate clearly and professionally with students, staff, parents, agents, site hosts, and external stakeholders.
• Work with SBC Head Office to complete necessary paperwork and share updates.

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