Conference Co-ordinator

Overview

We are seeking an experienced and highly organised Conference Co-ordinator to join our dynamic team in Leeds, United Kingdom. As a Conference Co-ordinator, you will be responsible for planning, organising, and executing successful conferences and events for our organisation and clients. This role is with Accor.

• Plan and manage all aspects of conference logistics, including venue selection, catering, audio visual equipment, and accommodation
• Develop and maintain detailed project timelines, ensuring all deadlines are met
• Create and manage conference budgets, monitoring expenses and identifying cost-saving opportunities
• Negotiate contracts with vendors and suppliers to secure the best possible terms
• Coordinate with speakers, attendees, and sponsors to ensure their needs are met
• Manage on-site operations during conferences, overseeing staff and volunteers
• Analyse post-event feedback and prepare comprehensive reports for stakeholders
• Maintain accurate records of all conference-related activities and communications
• Stay up-to-date with industry trends and best practices in conference planning

• Proven experience in conference coordination or event planning
• Highly organised with strong attention to detail
• Excellent project management, budgeting, and negotiation skills
• Effective communication with speakers, attendees, and sponsors
• Ability to manage on-site operations and lead staff and volunteers
• Ability to analyse feedback and prepare reports for stakeholders

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Management and Manufacturing
• Industries: Hospitality