Office & Maintenance Assistant Job Lincoln area,Nebraska USA,Administrative/Clerical

Job Description & How to Apply Below

Maintenance Coordination

Lead the oversight of the daily operation of the work order process to include; follow-up with maintenance team for completeness of work orders, oversight of work being completed, communication to internal teams, and verifying all work order information needed is completed.

Review, assign and follow-up on open work orders to ensure the work order is completed and accepted within client guidelines.

Overseeing the timely and successful completion of maintenance requests.

Oversight of labor and material invoicing.

Manage and coordinate maintenance on-call/holiday scheduling.

Office Coordination

Responsible for administrative team tasks, including answering general inquiries via phone, elevated resident concerns, follow-up, scheduling, and office opening and closing duties.

Create a warm and welcoming environment while assisting visitors, vendors, and employees.

Responsible for maintaining Line email.

Responsible for all incoming and outgoing mail services, including sorting, facilitating, and administering daily mail, deliveries, and couriers.

Manage and maintain vendor relationship with answering service in coordination with leadership.

Scan and attach all invoices/checks in App Folio and ensure information is assigned to correct general ledger codes.

Perform daily activities such as receive checks, post receipts, and prepare and run bank deposits to banks.

Office supplies management and ordering.

Other duties as may be assigned.

Required Skills/Abilities:

Excellent verbal/written communication, interpersonal and customer service skills.
Excellent organization/attention to detail, time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks.
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite, App Folio or other industry related software.
Ability to work without supervision in a small office environment setting.
Takes initiatives and completes project assignments independently and on time.

Education and Experience:

High School Diploma or equivalent required.
Knowledge of the commercial real estate industry is preferred but not required.
Previous office coordination experience preferred.

Physical Requirements:

Individuals must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform this job.

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.

Office & Maintenance Assistant

Job Description & How to Apply Below

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