Administrative Assistant

Employment Type: Full-Time, In-Office
Salary: Based on Experience

Position Overview

A growing company is seeking a reliable, organized, and detail-oriented Accounting & Administrative Assistant to join its team.

This position involves working closely with management to support daily accounting operations, administrative responsibilities, order coordination, and logistics.

The ideal candidate is sharp, efficient, comfortable working with numbers, and capable of managing multiple responsibilities in a fast-paced office environment.

This is an excellent opportunity for an experienced professional seeking a stable, long-term position with a supportive team and opportunities for professional growth.

Key Responsibilities Accounting & Financial Support

• Assist with preparing, reviewing, and organizing invoices and payment records.

• Perform accurate daily data entry and maintain organized financial records.

• Support accounts payable and accounts receivable processes.

• Track incoming and outgoing payments, invoices, and outstanding balances.

• Review financial documents for accuracy and completeness.

• Maintain and update accounting spreadsheets and internal reports.

• Assist with reconciling payment information and identifying discrepancies.

• Communicate with management regarding outstanding payments and accounting-related matters.

Order Coordination & Logistics

• Assist with processing and tracking customer and vendor orders.

• Coordinate order routing, shipping arrangements, and delivery schedules.

• Communicate with vendors, suppliers, and shipping companies regarding order updates.

• Prepare and maintain purchase orders and shipping documentation.

• Monitor shipment progress and follow up on delayed or outstanding deliveries.

• Help resolve order discrepancies and logistical issues.

• Coordinate with internal teams to ensure orders are processed accurately and efficiently.

Administrative & Office Support

• Provide general administrative assistance to management and office staff.

• Maintain accurate electronic and physical filing systems.

• Organize business documents, reports, and correspondence.

• Update spreadsheets, databases, and internal records.

• Assist with email communications and routine office coordination.

• Follow up on outstanding assignments and ensure deadlines are met.

• Support daily office operations and assist with special projects as needed.

• Help maintain an organized, efficient, and professional office environment.

Qualifications

• Minimum 2 years of previous office or administrative experience required.

• Experience with invoicing, data entry, or basic accounting responsibilities preferred.

• Proficiency in Microsoft Excel, Outlook, and general computer applications.

• Strong numerical skills and attention to detail.

• Excellent organizational and time-management abilities.

• Ability to multitask, prioritize assignments, and meet deadlines.

• Strong communication and interpersonal skills.

• Dependable, responsible, and able to work independently with minimal supervision.

• Strong problem-solving skills and willingness to take initiative.

• Professional demeanor, positive attitude, and team-oriented mindset.

• Ability to maintain accurate records and handle confidential business information.

• Experience in wholesale, distribution, e-commerce, or logistics is a plus.