JD PP- Project Financial Admin

Background

The PEACEPLUS Programme is a unique cross‑border structural funding programme aimed at reinforcing progress towards a peaceful, stable, and prosperous society in Northern Ireland and the border counties of Ireland. PEACEPLUS has been designed to build upon the achievements of the previous PEACE IV programme.

The PEACEPLUS Programme is supported by the European Union, the UK Government, the Northern Ireland Executive, and the Irish Government. It is managed by the Special EU Programmes Body (SEUPB).

The Project Financial Administrator is responsible for providing financial management, oversight and administrative support in relation to the VSS – PULSE Project. They must manage, plan and provide financial support services for all VSS PULSE activities, ensuring that there is a robust system of risk management, control and governance in place throughout the project.

The Finance and Administration Officer will serve as the central point for advice and guidance to the organisation on all financial and administrative matters pertinent to the project and must work closely with VSS and SEUPB to ensure that all required project deliverables are achieved to a high-quality standard.

• Financial management of the VSS PULSE funded project, including budgeting, cash flow management, project reporting and claim submission
• Assist with managing and maintaining cloud‑based accounting software, ensuring accurate data entry and tracking of financial transactions
• Support daily reconciliations, accounts payable and receivable, and financial reporting processes within the cloud platform
• Process payroll accurately and on time, ensuring compliance with statutory regulations and company policies, maintaining employee payroll records, managing deductions, and addressing payroll‑related queries
• Ensure the appropriate financial procedures, controls and structures are adhered to for the safe, effective, efficient and economic management of public funds
• Assist with organisational month end closure to include production of monthly management accounts for the VSS PULSE project, including analytical review and variance analysis
• Ensure data integrity and oversee reconciliations of all balance sheet and profit and loss accounts
• Preparation of monthly, quarterly and annual returns to SEUPB and VSS as required
• Liaison with VSS and external controllers to submit all claims for verification within required timescales
• Management of all VSS PULSE funded procurement to ensure adherence to SEUPB procurement rules, and provision of advice, direction and guidance on the key principles of public sector procurement, ensuring value for money is embedded within the organisation
• Support the annual budgeting process, liaising with VSS PULSE Network budget holders to report on actual, forecast and budget expenditure
• Ensure the timely distribution of payments to corporate suppliers in line with PEACEPLUS Programme policies and procedures
• Prepare and collate monthly data and monitoring as per requirements of SEUPB, VSS, and SEFF
• Provide wider finance and admin support to colleagues across SEFF’s teams
• Liaison point for office base of work responding to Office Manager
• Any other duties as reasonably requested by SEFF Senior Management

By the closing date for applications, candidates must be able to demonstrate:

• A part‑qualified member of one of the professional bodies listed below
• The Chartered Institute of Management Accountants
• Chartered Accountants Ireland
• The Institute of Chartered Accountants in Scotland
• The Institute of Chartered Accountants in England and Wales
• The Association of Chartered Certified Accountants
• The Chartered Institute of Public Finance and Accountancy
• The Institute of Certified Public Accounts in Ireland; or equivalent OR
• A Fully Qualified Accounting Technician AND

A minimum of 2 years’ practical experience in all of the following areas:

• Budget management including analysis of variances and preparation of reports for senior management
• Experience in the use of cloud accounting software such as Xero
• Experience in processing payroll
• Use of Microsoft Excel for data manipulation and reporting
• Month end…