Site Administrator

Our client is seeking an organised, proactive, and detail-driven Site Project Administrator to join their growing team in Manchester.

This is a key role, offering the potential of hybrid working both from the Salford site and from home, supporting Directors, Project Managers, Engineers, and site teams to ensure smooth and efficient project delivery.

If you're someone who thrives in a fast-paced construction environment and enjoys being at the centre of , this is the perfect opportunity for you.

About the Role

As a Project Administrator, you will be the backbone of project support, managing documentation, maintaining accurate records, and ensuring seamless communication between office teams, site teams, subcontractors, and clients.

You'll play a crucial part in keeping projects moving, ensuring compliance is met, and that administrative processes are delivered to the highest standard.

Key Responsibilities

Project Administration & Support

Manage general administration across multiple projects including typing, filing, and maintaining accurate records.
Support Directors and Project Managers with daily paperwork and correspondence.
Provide on-site secretarial and administrative assistance to Contracts and Site Managers.
Update labour returns, staff records, project logs, and other key documents.

Document Control & Compliance

Distribute drawings, plans, and technical documents to site teams and subcontractors.
Manage project documentation including purchase orders, tender packs, subcontract orders, and compliance paperwork.
Create and maintain Health & Safety files for project completion.
Prepare RAMS, O&M manuals, fire protection certificates, construction phase plans, and other compliance documentation.
Ensure all documents are organised, up to date, and accessible.

Meetings & Coordination

Attend site meetings with subcontractors and clients.
Take clear and accurate minutes, distributing them promptly to relevant teams.
Liaise with clients, suppliers, contractors, and internal teams regarding document submissions and approvals.

Community & Sustainability

Prepare Considerate Constructors documentation including newsletters and resident progress boards.
Manage Construct CO₂ system records and ensure sustainability data is accurate and up to date.

About You

Experience in project administration, document control, or a similar administrative role.
Highly organised with strong multitasking abilities and the confidence to manage multiple projects.
Excellent written and verbal communication skills.
Proficient in Microsoft Office (Word, Excel, Outlook) with the ability to learn new systems quickly.
Proactive, detail-oriented, and able to work independently as well as collaboratively.

Why Apply?

Join a supportive and expanding team
Varied and engaging role at the heart of project operations
Opportunity to grow within a respected construction organisation

Apply:
Contact Hayley Woodruff on (phone number removed) or apply with your CV to (url removed)

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We welcome applications from individuals of all backgrounds, experiences, and identities. Our recruitment process is designed to ensure equal opportunities for all candidates, regardless of age, gender, race, ethnicity, religion, disability, sexual orientation, or any other characteristic.

Please Note:

Due to high volume of applicants, only those shortlisted will be contacted.

INDCOM