Project Administrator

Project Administrator – Part-Time (Tullochgorm Substation, near Lochgilphead)

Location: Tullochgorm, Argyll & Bute

Contract: 3-Year Fixed Term, Part-Time

We’re currently seeking a detail-oriented and proactive Project Administrator to support operations at our substation located adjacent to the village of Tullochgorm, near Lochgilphead. This part-time role is ideal for someone local to the area or looking to work in a scenic, rural setting while contributing to a long-term infrastructure project.

• Maintain project action log including proactive action updates
• Keep a plant sheet recording all on-hire and off-hires in conjunction with the relevant Project Manager and Site Staff
• Update the plant sheet weekly and pass to Team Coordinator for input onto Oracle R12
• Order plant and material from internal and external supplies, arrange transport if required, and liaise with Plant Desk for repairs/replacements
• Keep SharePoint and site folders up to date
• Control all incoming and outgoing correspondence, project files, standards library, design log, minutes of meetings and other project-related documentation
• Issue and maintain site start-up packs for contracts
• Prepare documents for close-out of contract meetings and submit to client as required; take meeting minutes as directed by the Project Manager
• Check that all vehicles are allocated to the correct contract weekly
• Perform general duties such as minutes of meetings, photocopying, scanning and other ad‑hoc assistance as required by the company

• Experience in a busy office environment
• Ability to prioritise own work and allocate/check tasks
• Highly organised and capable of working on own initiative
• Strong communicator, able to speak confidently with all levels of colleagues within the business
• Excellent team-working skills and ability to build relationships at all levels
• Ability to work well under pressure and meet tight timescales
• Very strong customer focus
• Excellent typing skills and IT proficiency, including Microsoft Office (Excel, Word, PowerPoint); open to learning new software and rolling out new systems as required
• Driving licence essential due to the rural location of the project

• Company DC pension scheme up to 5% EEs & 7% ERs
• Wellbeing sessions: non‑work‑related activities such as walks, house duties, etc.
• Opportunity to join the company SIP scheme
• Flexible benefits window: options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI, etc.
• Reward platform providing discounts on shopping, insurance, cars, and more
• Enhanced company sickness scheme
• Enhanced maternity, paternity, shared parental, and adoption schemes
• 25 days holiday plus bank holidays
• Broad range of learning opportunities, including professional qualifications
• Employee assistance programme
• Up to 2 days volunteering per year
• Company funded social events

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national, and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations, and distribution networks.

From scoping and feasibility to design, construction and ongoing maintenance, our in‑house experts, flexible resources, and industry‑leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

At Balfour Beatty, we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing an inclusive culture where everyone can thrive and reach their full potential, regardless of their identity or background.

We are a Gold Award holder in the Ministry of Defence ‘Employer Recognition Scheme’ and actively encourage applications from Armed Forces personnel, veterans, and reservists.

As a Disability Confident Employer, we are committed to collaborating with people who have disabilities and long‑term health conditions to remove barriers for them.