Secretary, Administrative​/Clerical

Position: Secretary (Permanent)
Accountancy Secretary

Our client, an accountancy practice based in NW11, is seeking an experienced Accountancy Secretary to provide high-level administrative and secretarial support to partners and the wider team. Previous secretarial experience within an accountancy practice is essential.

Key Responsibilities

Partner and client support

* Managing partners’ portfolios and ensuring deadlines are met

* Supporting the client onboarding process including letters of engagement, AML checks and collecting required documentation

* Diary management for partners, arranging meetings and coordinating schedules

* Chasing clients for records and sending reminders for accounts, corporation tax and other filing deadlines

Company secretarial duties

* Preparing and filing confirmation statements

* Processing director appointments and resignations

* Drafting minutes and issuing share certificates

* Maintaining accurate company secretarial records

Practice administration

* Maintaining workflow sheets for designated partners

* Monthly and quarterly billing, raising invoices and following up on outstanding payments

* General secretarial duties including document preparation, formatting and filing

* Covering reception when required and answering incoming calls

Skills and experience required

* Previous secretarial experience within an accountancy practice is essential

* Strong organisational skills and the ability to manage multiple deadlines

* Excellent written and verbal communication skills

* Proficient in Microsoft Word, Outlook and Excel

* Knowledge of service charge accounts is beneficial but not essential

* Professional, reliable and a strong team player

What we’re offering

* Location:

NW11

* Salary: £30,000–£35,000

* Hours:

9:00am – 5:30pm