Buyers Administration Assistant

Overview

Buyers Administration Assistant Chelsea Peers —

Location:

Chiswick, West London (Hybrid working after probation: 3 days in the office).

Hours:

Full time.

We are looking for a highly organised and detail-driven Buying Administration Assistant to join our Buying team at Chelsea Peers
.

You will provide essential administrative and organisational support to ensure the smooth running of the buying function, working closely with the buying, design and operations teams. It’s a fast-paced role where accuracy, organisation, and a proactive approach are key.

• Critical Path & Order Management
  • Assist in managing the buying critical path, liaising with suppliers and flagging any delivery risks.
  • Support in raising orders, updating systems, and monitoring progress through to delivery.
  • Manage system updates to maintain accurate order records.
• Product Preparation & Approvals
  • Support product approval processes, ensuring all products meet brand standards before production.
  • Maintain product files and records, ensuring colour and design details are accurate and consistent.
  • Support in garment fitting and administration of test reports and transactional certificates.
• Meetings & Reporting
  • Prepare materials for weekly trade meetings.
  • Complete product information sheets to support marketing, copywriting, and internal communication.
• Sample Management
  • Manage incoming and outgoing samples, ensuring they are correctly stored, labelled, and prepared for photoshoots.
  • Assist with showroom set-up and garment steaming for key meetings.
• Market & Website Checks
  • Review the Chelsea Peers website after product launches and share feedback with the team.
  • Monitor competitor activity, seasonal ranges, and pricing benchmarks.

• Degree in Fashion and or business desirable
• Strong organisational skills with excellent attention to detail.
• Confident communicator with the ability to work effectively across teams and with suppliers.
• Proficient in Microsoft Office, particularly Excel.
• Proactive, adaptable, and willing to take on a variety of tasks.
• An interest in fashion and product is highly desirable.

• You must have the legal right to work in the UK.

• Entry level

• Full-time

• Administrative
• Industries:
  Apparel & Fashion