Reception & Office Coordinator

Position: Reception & Office Coordinator
Job Title:

Receptionist / Administrative Support

Location:

Mayfair, London

Start Date:

ASAP

Contract Duration:
Initial 2-month temporary contract

Hours:

8:30am - 5:00pm

Pay: £16-18 per hour

Role Overview

We are seeking a highly professional and polished Receptionist / Administrative Support to join a busy Mayfair office. This is a front-facing role requiring discretion, impeccable presentation, and strong organisational skills. You will act as the first point of contact for VIP and UHNW visitors, while providing administrative and operational support to ensure the office runs smoothly.

Key Responsibilities

Welcome visitors and manage front-of-house operations with professionalism.
Handle incoming calls, emails, and general enquiries.
Manage meeting room bookings, diaries, and calendars.
Provide administrative support, including correspondence, reports, and document preparation.
Arrange travel, hospitality, and office catering as required.
Coordinate vendors, office supplies, and facilities maintenance.
Support events and in-office meetings as needed.
Maintain filing, record-keeping, and corporate IT systems.
Undertake additional duties to ensure smooth daily operations.

Experience & Skills Required

Previous experience in reception, office coordination, or administrative support.
Excellent presentation, interpersonal, and communication skills.
Highly organised with strong attention to detail.
Confident and professional in front-of-house and client-facing situations.
Ability to work independently and proactively.
Discreet, reliable, and forward-thinking.
Proficient in Microsoft Office; adaptable to corporate IT systems (training provided for Oracle).
Experience in international or high-profile office environments is desirable.
Arabic language skills advantageous but not essential.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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