Junior Office Administrator & Secretarial

Position: Junior Office Administrator & Secretarial Support
Junior Office Administrator & Secretarial Support

Location:

Pimlico
Salary: £25,000 - £30,000

Role Type:
Full time, Permanent

Hours:

Full-time, fully office-based (Monday-Friday, 9:00am-5:30pm)

About the Role

We are seeking a highly organised and proactive Junior Office Administrator to provide comprehensive administrative and secretarial support within a busy professional office. This is a hands-on position that requires the ability to work independently as well as collaboratively within a small team. The successful candidate will play an important part in ensuring the smooth day‑to‑day running of the office, supporting partners, and delivering excellent service to clients.

Key Responsibilities

Administrative Support

Provide day-to-day administrative assistance to partners and senior staff, including drafting and managing correspondence.
Maintain accurate records of client documents, logging items in and out of the office, and ensuring completeness upon receipt.
Support with general data entry and ongoing database maintenance to ensure information is current and accurate.
Assist with basic bookkeeping tasks such as collating client invoices, primarily using Excel.
Open, organise, and maintain both physical and electronic client files, ensuring filing systems remain structured, secure, and up to date.
Handle Bank Audit Certificate requests and maintain organised control of their receipt and return.

Compliance & Documentation

Submit documents online to the Registrar of Companies and ensure filings are completed accurately and within required deadlines.
Prepare draft invoices and update the internal time‑cost system, including writing off non‑chargeable time where required.
Support the debt collection process through written and verbal communication with clients when necessary.

Secretarial & Reception Duties

Manage all incoming and outgoing post, including logging and distribution.
Provide accurate typing support for correspondence, memos, invoices, file notes, and emails.
Undertake reception duties, including handling telephone calls, greeting clients, and coordinating with couriers.
Oversee meeting room bookings, preparation, and general management.
Maintain organised filing systems and assist with document archiving.

General Office Support

Provide ad‑hoc administrative assistance as required by team members.
Contribute to the overall smooth operation of the office and uphold a professional, welcoming environment.

Skills & Experience Required

Strong IT skills with a solid working knowledge of Microsoft Office, especially Excel and Outlook.
Excellent communication skills with the ability to interact confidently and professionally with colleagues and clients.
Highly organised, with the ability to prioritise, manage workload independently, and meet tight deadlines.
Proactive, reliable, and adaptable with a strong commitment to delivering high-quality work.
Strong attention to detail, discretion, and the ability to handle confidential information appropriately.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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