Team Assistant

Team Assistant required on a full-time, permanent basis for leading European manufacturer with HQ based in Hammersmith, West London.

Job role

As a vibrant and proactive member of the London team, you will provide essential support to the PA, Commercial Director, Strategy Director, and wider business.

You will be the go-to person for day-to-day administrative tasks, helping to keep everything running smoothly in a fast-paced, dynamic environment. Your energy, positivity, and can-do attitude will make you an invaluable part of the team.

Key Responsibilities:

Administrative Support

• Support both London and Somerset offices with:
  • Travel and accommodation bookings
  • Business update communications

• Assist the commercial team:
  • Booking meeting rooms and customer conferences
  • Organise deliveries
  • Following up on submission of Commercial team expenses and supporting expense admin for the Commercial Director
• Act as front of house for the London office: greeting visitors, handling phone enquiries and managing deliveries
• Provide cover for the PA, including occasional support to the Managing Director
• Manage diaries and meetings for the Commercial Director, Strategy Director, Head of Marketing and Head of Supply.
• Assist with ad-hoc business presentations and research projects

Office Management

• Champion a tidy, welcoming, and well-maintained office environment
• Maintain inventory of PC equipment in the London office
• Prepare equipment and desks for new starters
• Liaise with IT to support:
  • Smooth rollout of IT projects and updates
  • Training on new software and applications
  • Completion of mandatory IT training (e.g. security protocols)
  • Resolution of office-wide IT issues (logged and follow through to conclusion)
• Ensure Health & Safety compliance:
  • Desk assessments and office maintenance checks
  • Fire drills, alarm testing, and first aid provisions
• Monitor and replenish office supplies
• Manage company pool cars: bookings, cleaning, servicing, tax, penalties, and lease renewals
• Organising catering and hospitality for visitors and customer meetings
• Build strong relationships with external suppliers (cleaning, maintenance, property management)
• Manage office refurbishments and planned relocation for 2026

Events

• Plan and deliver office social events

Candidate Profile

Qualities

• Positive, flexible, and solution-focused; thrives under pressure
• Team player with the ability to work independently
• Proactive and eager to learn, grow, and contribute beyond the immediate task
• Ready to roll up their sleeves nothing is beyond them
• Takes full ownership of the role, working autonomously
• Discreet and trustworthy, especially when supporting senior leadership

Skills

• Strong organisational and time management skills
• Excellent written and verbal communication
• Friendly and professional manner when interacting with visitors and suppliers
• High attention to detail and ability to multitask
• Able to work at pace
• Tech-savvy, with the ability to liaise with IT and support basic troubleshooting

Experience

• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Some experience in administration, reception, or office support (internship, temp work, or part-time role) is beneficial
• Experience with travel bookings or event coordination is a plus

Individual

• The ideal candidate will live locally to Hammersmith
• Must be able to drive
• Smartly and professionally presented, representing the front of house and management team
• Must have the right to work in the UK

The role is office-based, 5 days per week (08:30am 5:30pm)

Company Package:

• Competitive salary
• Company pension 6% employer contribution
• 25 days holiday + bank holidays
• Company sick pay
• 4 x Death in Service