Records Management Senior Advisor

About the Electoral Commission

The Electoral Commission is the UK’s independent body overseeing elections and regulating political finance. Everything we do is about ensuring trust, participation, and integrity in the democratic process.

As we enter a bold new chapter under our five-year Corporate Plan, we are increasing our workforce and transforming how we plan and deliver core services. This post plays a central role in that journey.

As a Records Management Senior Adviser
, you will play a key role in ensuring the Commission meets its statutory obligations for records and information management. Working closely with the Records Lead, you will develop and improve records management practices across the organisation, provide training to staff, and ensure compliance with legislation such as the Public Records Act, Legal Deposit Libraries Act, and UK GDPR.

Key responsibilities include:

• Provide guidance and training on compliance with information legislation and records management principles.
• Assist with appraisal and transfer of records to the National Archives and other places of deposit.
• Oversee annual destruction of records outside the Public Records Act scope.
• Ensure compliance with statutory publication duties and legal deposit requirements.
• Support teams in managing electronic information lifecycle in SharePoint and other systems.
• Help maintain the Information Asset Register and Records Management policies.

You’ll join the Digital Information, Technology and Facilities team
, working in a collaborative environment that values innovation and continuous improvement. The team is committed to helping the Commission meet its legal obligations while supporting staff to manage records effectively

This role would suit someone with a strong background in records and information management, ideally in the public sector, and experience using Microsoft SharePoint/Office 365.

Essential skills and experience:

• Relevant qualification or equivalent experience in Records/Information Management.
• Experience in records management and document lifecycle processes.
• Knowledge of legislation such as the Public Records Act, Legal Deposit Library Act, and FOI Act.
• Strong organisational skills and attention to detail.
• Ability to work independently and collaboratively.
• Excellent written communication skills and ability to explain technical issues to non-technical users.

You’ll gain exposure to high-profile projects, develop your expertise in records management, and contribute to the integrity of the democratic process.

We offer a strong total reward package, including:

• Flexible working and hybrid model (40% office minimum)
• 28 rising to 30 days annual leave + bank holidays
• Civil Service pension scheme (28.97% employer contribution)
• Study support for professional qualifications
• Ongoing learning and development opportunitiesRide2
  
  Work, eye care vouchers and more

We are committed to fair and inclusive recruitment. To help reduce unconscious bias and ensure all applicants are assessed solely on their skills, knowledge and experience, we use an anonymous recruitment process.

When applying, please provide an anonymised CV which omits your protected characteristics and any personally identifiable information:

Do not include:

• Your name, address, phone number, email or other contact details
• Your date of birth or age
• Gender, ethnicity, nationality or other personal identifiers
• A photo of yourself
• Remove educational dates as these are a clear indication of yourli>
• There is no requirement to include your primary education details.

Do include:

• Your employment history including employers and dates of employment
• Explanation for gaps in your history
• Your duties, responsibilities and achievements

If your CV contains personal details (such as your name or contact information), we will be unable to consider your application. Please double-check your documents before submitting, including the file name you use to save and upload your CV.

The Electoral Commission is proud to be a Level 2 Disability Confident Employer. As part of this commitment, we aim to prioritise…