Team Administrator

Position: Team Administrator | Oxleas NHS Foundation Trust
Location: Greater London

Team Administrator | Oxleas NHS Foundation Trust

Important Sponsorship Information for this post:
We are unable to offer a certificate of sponsorship for this post.

An exciting opportunity has arisen for a team administrator to work within the Greenwich CAMHS Team.

The post holder will have the following experience:

• To support staff within the multi-disciplinary team, by providing efficient and effective secretarial and administrative duties.
• To ensure agreed processes and procedures are in place locally to support the team/service delivery in line with Trust policies and local guidelines.
• Will be required to support the reception function to maintain a smooth running of Services.
• You will be at times required to work on a shift pattern 9am-5pm, 8.30am-4.30pm, 10am-6pm
• Will work closely with other admin colleagues to enable team working and effective cover arrangements.

We will be recruiting into 2 Permanent Full Time Posts.

• Responsiblefortheupkeepofdiariesfortheteam,responsibleforphotocopying,e-mailing,andmaintaininganefficientfilingsystem,ensuringfilteringofallincomingenquiries anddraftresponsesaccordingly.
• Worksonowninitiativewithminimalsupervision,withabilitytoaskforhelpwhenrequired.
• Responsible for liaising with staff within the team.
• Ensurestthatpost/mailispromptlycollected,sorted and scanned into RIO; accordingly,actonowninitiative,where appropriate,inresponsetoincomingmail.
• Ensuresthatthemembersintheteamarebriefedinatimelymanner,ofanychangestosystemsand/orprocessese.g.,toensurethatallrelevantdocumentationinrelationtomeetings,agendas,circularsandchangesarereadilyavailableanddisseminated.
• Accurately gathers information, inputsand updatesRIOdatafor auditreturnsmanuallyorelectronically.
• Datainputwithin Excelandupdate accordingly,sopostholdermustbeproficientintheuseof
  
  Microsoft packages.
• BeactivelymaintainingdataqualitywithinRIO, including opening and closing of referrals.
• To be responsible for inputting data onto RIO as required
• Contributesideastoimproveefficiencyandeffectivenessofadministrativeprocesses.

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives.

Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London.

We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:

Responsible for booking future appointments where necessary and highlighting any problems e.g.passing on information regarding changes to appointments and DNAs and any specific questions raised by patients etc. Responsible for ordering stationery, medical supplies for the team and liaising with the relevant suppliers.…