Legal Secretary

Broadfield UK is a law firm that serves mid-market clients, with deep expertise in multiple practice areas and a strong commitment to client service. As trusted advisors in navigating complexities of law, the Broadfield team is comprised of entrepreneurial experts and leaders who provide legal strategies and solutions tailored to meet the unique needs of each client. With offices currently in London, Cambridge, Reading and Southampton, Broadfield UK has a team of over 420 experts dedicated to building lasting client relationships grounded in trust and integrity.

The commercial real estate team have expertise in all aspects of a commercial property transaction. The includes construction, planning, drafting commercial leases and sale and purchase of property or land.

This is a fantastic opportunity for an experienced legal secretary to join a team of three PA's/Legal Secretaries providing specialist administrative support to the Real Estate team of 6 partners and approx. 30 fee earners.

• Assisting fee earners to maintain/enhance the Department’s relationship with clients;
• General administrative tasks such as paper filing, electronic filing (profiling), scanning and archiving;
• Document creation and processing, including dictation and amending documents;
• File management (file opening, closing, matter balance clearance, scheduling);
  Ensuring all correspondence, emails and documentation is accurately and properly electronically filed.
• Maintaining client databases, including entering new client and contact information;
• Liaising with clients to ensure client compliance, money laundering checks, conflict of interest checks and client care letters;
• Arranging meetings, conference calls, zoom calls and events;
• Ensuring fee earners are well prepared for meetings and all arrangements are made e.g. room bookings, catering etc;
• Providing support to other support staff;
• Providing support to the wider team as appropriate;
• Take ownership of tasks allocated by the department ensuring effective delegation and management of tasks for the support team.
• Assisting overflow of work/cover for absences;
  Client onboarding and client exiting
• Scanning and profiling post
• Any other duties as reasonably required by the partners and managers of the firm.

The successful candidate will take a proactive approach to their work and:

• Posses at least 2 years experience working within Real estate law
• Have experience managing the delegation of work to junior secretarial staff in a shared resource environment as well as providing training where necessary.