Facilities Manager

Position: Facilities Manager (Permanent)
Facilities Manager – Childcare Sector (Multi-Site) - Successful Candidate must drive and have own vechile

Location:

London & surrounding areas
Portfolio: 18 Day Nursery Sites

Reports to:

Property / Operations Manager

We are seeking an experienced and proactive Facilities Manager to take full responsibility for the maintenance, compliance, and presentation of a portfolio of 18 childcare nursery sites.

This is a key role within the business, overseeing all aspects of planned, reactive, and statutory maintenance, while managing an in-house maintenance team and a wide range of external service providers. The Facilities Manager will ensure all buildings remain safe, compliant, and maintained to an exceptionally high standard, supporting the delivery of high-quality childcare environments.

The Role

As Facilities Manager, you will have operational oversight of the day-to-day facilities management across all sites. You will lead maintenance coordination, manage compliance schedules, oversee contractors, and ensure excellent standards of presentation, safety, and functionality throughout the estate.

Key Responsibilities

Facilities & Maintenance Management

Overall responsibility for day-to-day facilities management across 18 nursery properties

Review daily maintenance reports from nursery managers and identify required actions

Prioritise maintenance tasks (urgent, routine, planned) and manage workflows accordingly

Prepare daily and weekly action plans and ensure works are completed within agreed timescales

Oversee reactive, planned, and preventative maintenance activities

Maintenance Team Management

Line manage and coordinate three in-house Maintenance Operatives

Produce structured weekly schedules covering planned maintenance, reactive works, and inspections

Ensure operatives carry out thorough site inspections and report additional issues

Monitor performance, workload distribution, and productivity across the team

Compliance & Statutory Responsibilities

Maintain full statutory compliance across all sites

Manage and monitor a comprehensive compliance calendar, including monthly, quarterly, six-monthly, and annual inspections

Ensure timely completion of all statutory servicing, including:

Fire alarm and emergency lighting testing

Fire extinguisher servicing

Gas safety inspections

Electrical inspections (EICRs)

PAT testing

Passenger lift servicing

Ensure all compliance certificates, reports, and service records are accurately stored and accessible

Manage annual renewal of service contracts, ensuring competitive rates and valid documentation (insurance, RAMS, certification)

Contractor & Service Provider Management

Act as the main point of contact for all external contractors and service providers

Obtain and assess quotes for maintenance works and specialist services

Verify contractor competence, insurance, and compliance documentation

Oversee contractor performance and ensure works are completed to the required standard

Negotiate service contracts and renewals where appropriate

Building Fabric, Site Standards & Presentation

Conduct regular site inspections to ensure buildings and grounds are maintained to a high standard

Oversee hard and soft facilities, including:

Internal and external finishes

Doors, windows, flooring, fixtures, and fittings

Outdoor play areas, fencing, and surfaces

Signage, lighting, and general site appearance

Monitor cleaning standards and hygiene across all nurseries

Ensure gardens and outdoor spaces are safely maintained using in-house staff or external contractors

Reporting, Records & Budget Support

Maintain accurate records of all maintenance, compliance, and servicing activities

Produce regular reports on completed works, outstanding issues, and compliance status

Maintain central logs for contracts, inspections, insurance, RAMS, and contractor details

Support budgeting for repairs, planned maintenance, and capital works

About You

Essential Experience

Proven experience in a Facilities Manager or senior facilities role within a multi-site environment (ideally 10+ sites)

Strong background in building maintenance and statutory compliance

Experience managing maintenance teams and external contractors

Knowledge & Skills

Good understanding of fire safety, gas, electrical, and general building compliance requirements

Strong organisational, planning, and prioritisation skills

Ability to assess building condition and identify maintenance needs

Experience managing PPM schedules and compliance systems

Personal Attributes

Highly organised with excellent attention to detail

Confident, professional, and able to manage competing priorities

Strong communicator with a practical, solutions-focused approach

Committed to maintaining safe, high-quality environments for children and staff

Additional Requirements

Full UK driving licence

Willingness to travel regularly between sites

Flexibility to respond to urgent issues outside normal working hours when required

This is a permanent position and a great opportunity to join a growing business.

If you are interested in this position…