Accounting Operations Specialist

Build accurate, scalable finance operations at Modern IT.

• Location:
  
  Remote

• Schedule:
  
  Full-time
  · U.S. Pacific Time business hours

• Department:
  Finance

• Reports to:
  
  Controller

About Modern IT

Modern IT helps organizations use technology as a strategic advantage through managed IT services, Microsoft solutions, cloud, cybersecurity, procurement, and technology lifecycle support.

We are strengthening our Finance operations through disciplined controls, scalable processes, and better use of systems and data.

Why this Role Exists

The Accounting Operations Specialist keeps Modern IT’s day-to-day accounting accurate, current, and controlled.

You will own routine accounting operations across accounts payable, accounts receivable, banking, reconciliations, payroll support, time and expense compliance, and month-end close. You will prepare and self-review your work, document exceptions, and give the Controller complete, supported information for review and approval.

What You’ll Own

• Execute daily accounting activities and maintain accurate supporting documentation.
• Process vendor bills and credits using documented three-way matching.
• Apply customer payments, maintain account allocations, and perform routine collections follow-up.
• Prepare payment schedules and  workflows for Controller approval.
• Complete daily ACH Positive Pay and complete unsupported or unusual activity.
• Prepare bank, credit-card, clearing-account, and assigned liability-account reconciliations.
• Support payroll preparation, contractor payments, and month-end close activities.
• Monitor PTO time-entry and expense-report compliance and follow up on incomplete submissions.
• Run and monitor accounting workflows across Connect Wise PSA, Quick Books Online, Wise Sync, and Wise Pay.
• Identify, document, and escalation billing, procurement, synchronization, control, and accounting exceptions.

What Success Looks Like

• Accounting records remain accurate, current, and fully supported.
• Banking, payment, payroll, and close deadlines are met consistently.
• Reconciliations arrive complete, tied out, and ready for Controller review.
• Connect Wise and integration exceptions are identified before they affect billing or financial reporting.
• Time and expense compliance issues are followed through to resolution.
• Controller review focuses on accounting judgment rather than correcting preparation errors.

Who Thrives Here

You are organized, precise, and comfortable owning recurring deadlines without constant direction. You understand that documentation and controls are part of completing the work, not administrative extras.

You communicate clearly, follow exceptions through to resolution, and know when to pause and escalation rather than make an unsupported assumption.

This role may not be for you if:

• You prefer transaction entry but not reconciliation, documentation, or follow-up.
• You are comfortable processing transactions without complete support.
• You wait until month-end to investigate open items.
• You do not enjoy working across accounting and operational systems.
• You want authority to approve payments, payroll, or accounting-policy decisions independently.

Why Join Modern IT?

As a pioneer in the MSP space, Modern IT is not just managing technology—we’re shaping the industry's future. Our belief in heartbeats over hardware means we put people and purpose at the forefront of everything we do. If you are a strategic thinker who thrives at the intersection of business and technology, this is the perfect opportunity to make a real impact.

• Required
  • Five or more years of progressive bookkeeping, accounting operations, or full-cycle accounting-support experience.
  • Three or more years of recent, hands-on Connect Wise PSA accounting experience in an MSP or…