Medical Admin Secretary - Internal Medicine

Introduction

TTUHSC provides so much more than just a job! Enjoy excellent benefits
, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive?
Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond.

This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture
, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by‑case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

Position Description

Be the organizational force behind a department that advances patient care, medical education, and research.

As the Medical Administrative Secretary, you will serve as a trusted partner to the Department Chair and leadership team, helping keep departmental operations running smoothly while supporting faculty recruitment, executive‑level administration, and strategic initiatives. This highly visible role offers the opportunity to interact with faculty, staff, trainees, patients, and external professionals, making a meaningful contribution to the success of the Department of Internal Medicine.

Success in this position requires exceptional organization, professionalism, discretion, and the ability to manage multiple priorities in a fast‑paced academic healthcare environment. You'll coordinate complex schedules, facilitate important communications, support recruitment and onboarding efforts, and help ensure department leaders have the information and resources they need to make informed decisions.

Whether you're organizing high-level meetings, preparing reports and presentations, coordinating faculty appointments, or serving as a key point of contact for department stakeholders, you'll play an essential role in supporting the department's mission and daily operations.

Major/Essential Functions

• Serve as a central point of contact for the department, coordinating meetings, communications, and administrative activities.
• Support faculty recruitment efforts, including candidate communications, onboarding coordination, insurance enrollment, faculty appointments, and credentialing processes.
• Maintain spreadsheets, reports, and data tracking tools to support departmental operations and leadership decision‑making.
• Prepare professional correspondence, presentations, reports, memos, and other documents for department leadership.
• Conduct basic literature and information searches to support departmental…