IP Filing Administrator; fix

IP Filing Administrator (fixed-term contract)

Fixed-term contract until the end of September 2026

To support the IP Filing team with a variety of admin and project management-related duties.

• Generation of project-specific reporting documentation within the Workflow Management System(s)
• Cross-reference of invoices and documents against client requirements to ensure client satisfaction
• Final quality control of documents before release to clients
• Maintenance of records within the Workflow Management System(s)
• Monitoring of the Euro File Annuities mailbox.
• Recording and reporting of overdue European Patent annuity reminders and lapses.
• Work directly with the IP Operations teams to meet client requests
• Any other duties as may be reasonably required to support the IP Operations teams

• Highly proficient in the use of Microsoft Office applications
• Excellent organizational and time management skills
• Strong oral and written communication skills
• Ability to use initiative and problem solve
• Keen eye for detail
• Ability to multi-task and work under pressure
• Understanding of urgency and escalation procedure
• Strong team player

Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. We celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career.

In return, we expect all our people to live by the values that unite us:
to partner
, putting clients fist and winning together,
to pioneer
, innovating fearlessly and leading with vision and courage,
to progress
, aiming high and growing through actions and to deliver
, owning the outcome and building trust with our colleagues and clients.

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability or sexual orientation.

RWS will not tolerate discrimination based on any of these characteristics.

Recruitment Agencies: RWS Holdings PLC does not accept agency resumes. Please do not forward any unsolicited resumes to any RWS employees. Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.