Purchase Ledger Administrator

Purchase Ledger

Department: Property Finance

Employment Type: Full Time

Location: Manchester

Description

Main

Purpose:

Praxis is one of the UK's leading real estate investors, with an expanding portfolio and ambitious plans for continued growth.
The Purchase Ledger Administrator will play an important role within our Finance function, taking ownership of the day-to-day purchase ledger process and helping ensure the financial operations of the business run efficiently, accurately and to a consistently high standard.

As Praxis continues to grow, maintaining strong financial processes, reliable reporting and effective controls is increasingly important. This role offers the opportunity to become a key part of that, working across the business and building relationships with suppliers, colleagues and internal stakeholders.

You’ll oversee the purchase ledger process from invoice receipt through to coding, approvals, reconciliations and payment preparation, ensuring transactions are processed accurately and in a timely manner. You’ll also take responsibility for resolving queries, maintaining clear financial records and ensuring the correct use of finance and property management systems.

We’re looking for someone who takes real pride in their work, has a strong eye for detail and understands the importance of doing things properly. You’ll be organised, proactive and comfortable managing a high volume of transactions while maintaining accuracy, pace and control.

This is an opportunity for someone who wants to be part of a growing business, contribute to a high-performing Finance team and take genuine ownership of an important role within the wider Group.

Main Duties:

• Process supplier invoices accurately and efficiently, ensuring correct coding, approval routing, and supporting documentation
• Maintain purchase ledger controls in line with Praxis procedures, approval requirements, and finance standards
• Ensure purchase order, approval, and payment controls are followed, progressing invoices only where appropriate authority and documentation are in place
• Use Bluebox, MOJO, and purchase order systems accurately, maintaining complete and up-to-date records
• Manage high transaction volumes effectively, prioritising urgent items and meeting agreed deadlines
• Identify, investigate, and resolve invoice discrepancies in a timely manner
• Complete creditor reconciliations, identifying variances and taking corrective action
• Support supplier payment runs, ensuring invoices and approvals are accurate and complete
• Maintain accurate financial records to support audit, reporting, and internal review
• Communicate professionally with suppliers, approvers, and internal stakeholders to resolve queries
• Escalate issues where necessary to ensure timely resolution
• Manage invoice queries, tracking and resolving disputed or incomplete information
• Contribute to process improvements and projects to enhance efficiency, accuracy, and control
• Support the wider Finance team with high standards of administration, communication, and follow-through

Experience and skills:

• Experience in accounts payable or purchase ledger
• Strong invoice processing, coding, and documentation discipline
• Accurate creditor reconciliation and exception resolution skills
• Good understanding of purchase order, approval, and payment controls
• Confident using finance systems, Excel, and Microsoft Office
• Strong organisational and workload management skills
• Clear and professional communication with suppliers and internal stakeholders
• Ability to work accurately to deadlines in a high-volume environment
• Property or real estate finance experience desirable

Personal qualities and standards:

• Takes ownership of accuracy and meeting deadlines
• Works with pace, discipline, and a proactive approach
• Maintains…