Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Administrator - Newton Heath - £23,000 – Permanent

The Administrator will provide efficient, reliable, and professional administrative and secretarial support across all departments, ensuring the smooth day-to-day operation of the office and a high standard of service to clients and colleagues.

• Provide reception and telephone cover, dealing with enquiries promptly and professionally.
• Undertake general administrative duties including photocopying, scanning, filing, archiving, file opening and updates, and time recording.
• Coordinate incoming and outgoing post and local deliveries, including document preparation and monitoring postage supplies.
• Maintain stationery stocks, arranging re-orders when required and ensuring items are stored appropriately.
• Assist with facilities administration and general office upkeep.
• Monitor printers and photocopiers, replenishing paper and replacing toner as required.
• Provide support with billing and accounts tasks when necessary.
• Produce correspondence, documents, and file notes using digital dictation as requested by principals or fee earners, assisting with workload management during busy periods.
• Manage electronic diaries, arrange appointments and meetings, record key dates, and ensure timely follow-up.
• Take calls for principals and fee earners, maintain accurate file notes, relay messages efficiently, and provide cover during holidays or absences.
• Communicate clearly and professionally with clients and colleagues, ensuring information is passed on accurately and in a timely manner.
• Represent the firm positively at all times in dealings with clients, colleagues, and external contacts.
• Process all administrative tasks in line with office procedures and manuals.
• Carry out ad-hoc duties as required to support the wider team.

This Administrator role requires strong organisation, communication, and attention to detail. Please note that due to the high volume of applications we receive, only those successfully shortlisted for the Administrator position will be personally contacted.