Administrative Assistant II

About Maple Grove, MN

Maple Grove is a dynamic community known for proactive planning, thoughtful growth, and an exceptional quality of life. Home to more than 73,000 residents and projected to grow to 90,000 by 2040, Maple Grove offers premier shopping and dining, miles of trails, beautiful parks and lakes, and year-round recreation and community events. As our community continues to grow, so does the opportunity to make an impact.

The City of Maple Grove employs more than 900 employees who provide a wide range of services that help make Maple Grove an exceptional place to live, work, and play.

The Position

Are you an organized, detail-oriented professional who enjoys a fast-paced environment and a variety of responsibilities? The City of Maple Grove is seeking a motivated and customer-focused individual to join our team as an Administrative Assistant for the Fire Department. In this role, you will provide administrative and operational support to Fire Department leadership, managers, and staff, helping ensure the department runs efficiently and effectively.

Responsibilities include coordinating departmental activities, managing schedules and deadlines, assisting with payroll, reporting, budgeting, and onboarding processes, and providing administrative support for department operations. This is an excellent opportunity to contribute to an essential community service while supporting the dedicated professionals who serve and protect the Maple Grove community. The City of Maple Grove offers competitive salaries, outstanding medical and dental plans, sick and vacation time, and a state-operated pension plan for long-term success.

Tentative

Hiring Timeline

* subject to change*

Posting Closes:
November 13, 2026 at 4:30 PM

First Round Interview:
Week of November 30, 2026

Final Round Interview:
Week of December 7, 2026

Council Approval:
December 21, 2026

Tentative

Start Date:

Week of December 28, 2026 or after

Pre-employment requirements

• Provides high-level administrative and clerical support to department leadership and staff, including preparing correspondence, scheduling meetings, managing calendars, and coordinating departmental activities
• Coordinates department-wide operational functions, including payroll, budgeting, financial reporting, and City Council agenda items and follow-up.
• Provides administrative support for multiple projects, coordinating timelines, meeting deadlines, facilitating workflows, and collaborating with other departments.
• Processes and reconciles financial documents, including purchasing orders, invoices, vouchers, and expenditures; researches and resolves accounts payable discrepancies.
• Prepares, edits, and proofreads a variety of documents, reports, agendas, meeting minutes, and other materials using established guidelines and procedures.
• Complies, organizes, and analyzes information from various sources; maintains databases and generates financial and operational reports using Microsoft Word/Excel, and other software applications.
• Serves as a resource to department staff, City leadership, Council/Board members, external agencies, and the public by interpreting policies, procedures, and departmental programs and resolving routine issues.
• Provides exceptional customer service by responding to inquiries, providing information, and troubleshooting concerns.
• Safeguards confidential and sensitive information, provides backup administrative support if needed, and may offer guidance and assistance to other administrative staff.
• Performs other related duties and responsibilities as required.

Knowledge of

• Departmental procedures, policies and rules.
• English usage, spelling, grammar and punctuation.
• Office procedures, methods and computer equipment.
• Principles of business letter writing and…