Accounts Payable Clerk

The Surface Masters, Inc. (TSM) is a dynamic and fast-growing Asphalt company looking to add a detail-oriented Admin Assistant/AP Clerk to our team and contribute to our success.

As an Accounts Payable Clerk, you will play a crucial role in supporting our administrative and accounting functions. You will be responsible for maintaining accurate financial records, processing transactions, and providing administrative support to the Operations, Sales, and Accounting.

• Answer and assist with all incoming calls.
• Assist with daily accounting tasks as provided.
• Maintain and organize financial documents and records.
• Respond to inquiries from clients and vendors regarding sales & service, billing and payments.
• Support administrative tasks such as managing correspondence and maintaining office supplies.
• Collaborate with team members to improve processes and enhance efficiency.

• Assist with full-cycle Accounts Payable processing, including invoice entry, coding, and batching
• Reconcile AP subledgers to the general ledger
• Review and verify vendor invoices for accuracy, proper documentation, and job cost coding
• Ensure expenses are coded correctly to jobs, cost codes, and GL accounts
• Support weekly check runs / payment processing in accordance with company cash flow strategy
• Reconcile vendor statements and resolve discrepancies or missing invoices
• Coordinate with Project Managers and Operations to validate invoices and approvals
• Maintain organized and audit-ready AP documentation (invoices, lien waivers, approvals)
• Assist in tracking subcontractor compliance items (W-9s, COIs, lien waivers) where applicable
• Support management of payment timing to align with company cash flow priorities

• Support job cost tracking, coding, and reporting
• Assist in reviewing project budgets vs. actual performance
• Collaborate with Project Managers and Sales to ensure accurate billing and cost allocation
• Assist in understanding job profitability and identifying discrepancies
• Cross-Functional Collaboration
• Work closely with Sales, Operations, and Project Management teams on:
• Job cost accuracy
• Vendor and subcontractor coordination
• Provide ad hoc reporting and financial insights to leadership
• Other duties/responsibilities as assigned

• Strong experience with Accounts Payable processing and/or account reconciliations
• Experience with Viewpoint Spectrum, Pavement Soft, or similar construction accounting systems preferred

• Working knowledge of:
• Job cost accounting
• WIP reporting
• Revenue recognition (percentage of completion)
• Strong attention to detail and organizational skills
• Ability to work independently in a fast-paced, high-volume environment
• Strong communication and problem-solving skills across departments

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• A supportive and collaborative work environment.