Financial Shared Services Representative

Position: Financial Shared Services Representative - Contract

Financial Shared Services Representative - Contract

BGIS is a leading provider of customized facility management and real estate services. With a team of over 6,500 employees worldwide, we focus on enabling innovation through the services we deliver and actively seek new opportunities to innovate for our clients’ businesses. We manage over 320 million square feet of client portfolios across 30,000+ locations worldwide.

Summary

The Financial Shared Services Representative is responsible for accurate and timely processing of accounts payable payments according to established internal procedures.

Key

Duties & Responsibilities Accounts Payable Processing

• Processes accounts payable payments in accordance with established processes.
• Communicates with stakeholders such as suppliers to follow up, clarify information, or resolve disputes; escalates to management when required.
• Liaises with business unit leaders to obtain approval for payments.
• Handles scanned documentation with low data recognition and enters missing data.
• Reviews documents for compliance and completeness against established requirements; identifies non‑compliant items and missing information and obtains necessary details to ensure compliance.
• Determines appropriate accounting codes for documents according to business unit and expense/cost element type.
• Performs mathematical calculations to verify accuracy; identifies errors and liaises with stakeholders for resolution.
• Validates accounts payable documentation against supporting documentation to ensure accuracy and completeness; resolves discrepancies in transactional accounting.
• Handles validation, matching, coding and approval exceptions; obtains approval exceptions from business unit leaders.
• Prepares electronic fund transfers and cheques for payments.
• Enters accounts payable transactions into accounting systems.

Vendor Set Up Process

• Completes vendor set‑up requisitions and works with Supply Chain Administration to complete vendor setup.

Audit Support

• Files, maintains and retrieves documentation for audit support.
• Performs other duties as assigned.

Knowledge And Skills

Education and Experience

• Community college diploma preferably in accounting.
• 1 to 3 years of clerical accounting/accounts payable work experience.
• Understanding of sales tax rules.
• Ability to execute work according to established procedures.
• Ability to identify and resolve accounts payable issues and discrepancies.
• Ability to perform basic mathematical calculations and identify inaccuracies in data.
• Ability to process a high volume of data requiring strong attention to detail and accuracy.
• Ability to communicate effectively for data exchange, clarification and dispute resolution.
• Ability to exercise judgment.
• Proficiency with accounting systems, MS Office Excel and other MS Office applications; quick learner of other information systems.

Licenses and Professional Accreditation

• Certified Accounts Payable Professional designation from CAPA.
• Certified General Accounting designation.

Senior Level

Entry level

Employment Type

Full‑time

Job Function

Finance and Sales

Industries

Facilities Services

Location

Greater Toronto Area, Canada

EEO Statement

BGIS believes that diversity and inclusion is a key business driver. We are committed to maintaining a barrier‑free recruitment process and providing equal employment opportunities to individuals of all backgrounds. We recognize that diversity is essential to our success.

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