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Accounting Assistant Bookkeeper/ Accounting Clerk Accounts Receivable/ Collections Office Administrator/ Coordinator

Bookkeeper

Job in Markham, Ontario, Canada
Listing for: Robert Half
Seasonal/Temporary position
Listed on 2026-01-02
Job specializations:
  • Accounting
    Accounting Assistant, Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Office Administrator/ Coordinator
  • Finance & Banking
    Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Office Administrator/ Coordinator
Job Description & How to Apply Below

Accounting & Financial Operations

  • Monitor and manage the Accounting Department email inbox.
  • Process emails from carriers using the dispatching system (3PL) and Triumph Pay to invoice customers.
  • Support customer e-billing by preparing invoices and ensuring all required supporting documentation is included.
  • Oversee the syncing of the dispatching system into Quick Books and investigate and resolve any errors or discrepancies.
  • Investigate and resolve accounting discrepancies between carrier bills and the dispatching system.
  • Capture and process payments accurately and promptly in Quick Books.
  • Process credit card payments and apply direct deposits correctly.
  • Collect daily mail, deposit all cheques, and apply payments in Quick Books.
  • Prepare weekly Accounts Payable payments via EFT two weeks in advance.
  • Prepare Quick Pay payments on time to ensure applicable discounts are received.
  • Follow up on all outstanding carrier bills at month-end to support month-end close and preparation of monthly financials.
  • Perform AR collections and provide weekly AR reporting.
  • Provide regular updates on AR and AP status and support the CFO with financial reporting as required.

    • Administration & Compliance

  • Maintain organized and accurate accounting files and records.
  • Perform general office accounting and administrative duties as needed.
  • Assist the Controller and management with additional tasks as assigned.
  • Handle all financial and company information with the highest level of confidentiality and professionalism.
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