JOB-1506 Litigation Legal Assistant
North Toronto
Easily accessible by Subway/TTC and Highway 401
Our client, a well established law firm located in the Yonge/Sheppard area is in need of a Legal Assistant to join its team. This is an exciting opportunity to join a friendly, team oriented law firm.
This is a new role because of growth.
SPECIFIC RESPONSIBILITIES:
Assist Associates with management of their files, which includes:
Proactively and independently preparing documents to meet upcoming deadlines.
Complexity of documents varies, but general instructions will be provided and precedents are to be followed
Transcribes dictation of technical and/or confidential nature
Organizes and expedites the flow of work through the lawyer’s office, initiating follow-up action
Compose routine letters and memos from general instruction
Routes or answers routine correspondence not requiring the lawyer’s attention and initiates follow-up action, as required
Organize and maintain office files/records in accordance with firm’s procedures and best practices
Maintain Amicus Attorney calendar, ensures lawyer is kept abreast of upcoming appointments/meetings/court filings/court proceeding dates
Proper filing of emails received for lawyer
Handle administrative detail with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer
Prepares special reports which involves gathering and summarizing data
Liaises between the principal and various internal and external individuals, groups and clients at all levels
Abide by Firm policies including the policy on confidentiality
REQUIRED QUALIFICATIONS:
Education and Experience:
College diploma in legal assistant studies; plus a minimum of 2 years’ experience as a legal assistant working within Insurance Defence Litigation.
Core Competencies:
Knowledge of the Rules of Civil Procedure and up-to-date with recent changes
Proficiency with computers including MS Office 365, E-Copy, Amicus Attorney, PCLaw etc.
Excellent verbal and written communication skills
Organized and meticulous with follow-up and attention to detail
Time management skills with the ability to work under pressure in order to meet multiple deadlines
Ability to work independently, be proactive and show initiative
Flexible team player who is client service oriented
Thorough understanding of litigation legal documentation
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